| IDENTIFICATION |
DEFINITION |
PRIMARY
|
MINIMUM
|
TOP |
| Affirmative Action Program |
Specific observations and goals to promote the
objectives of equal employment opportunity at Trinity Forge, Inc |
HR Manager |
10 years |
EEOAA |
| AMMS
replaces MP2 |
Software package to monitor maintenance tasks and inventories.
|
Warehouse Administrator |
|
PREVM |
| Approved
Vendor List |
Vendors
approved to receive purchase/work orders, including approved-for codes.
Stored in computer and accessible to authorized purchasing personnel.
"DOCUM(b)" document that is distributed at least monthly. |
QA Manager |
|
SAPVL
SUBCO
DOCUM
|
| Authorization for Treatment and Report |
Authorization from Trinity Forge, Inc. for injured
employee to seek medical treatment for job-related injury. |
Supervisor or Foreman |
6 years |
ACDNT |
| Bill of Lading |
Trucker's shipping document. Copy filed in "Bill
of Lading" file in Sales Department |
Sales
Operations Manager |
20 years |
FINIS |
| BOM
(bill of material) <kept on-line> |
BOM
(bill of material) tells what tooling and material is needed to make a part;
the diameter, size of the material; if stud weld is needed. |
Manufacturing Manager |
|
JSTRT CUTIT PSCHD |
| C=0
Sampling Plan |
Zero
acceptance sampling plan and associated acceptable quality levels. |
QA
Manager |
|
POSQC
HARDT |
| Cad/Cam
File |
Computer document defining the shape of a part with it's geometry and
verbiage. Includes the CNC file. There is generally a 3D solid model. |
VP
Quality & Engineering |
20
Years |
PRDEV |
| Calibration Control System <on
computer & hardcopy> |
Database of all calibrated instruments, including current status and
recalibration dates. Maintained on
the Network accessible from
Metrologist personal computer
with individual readings kept on paper in Metrologist file. |
Metrologist |
5 Years |
CALIB |
| Certificate of Material (certs,
certifications) |
Our
certificate of material, including test results and citing specifications
observed, provided to customer. |
QA
Manager |
30
years |
AFTSH |
|
Certification of NDT |
Written
statement that an individual has met the applicable requirements for NDT
method. |
QA Manager |
|
|
| Concession/Change Order
Document (email) |
Document used to record customers' in-process order
changes and any waiver (concession) obtained from customer. Filed in Customer PO file if
it pertains to a specific PO or in Engineering files if it applies to future orders. (This
combines the obsolete Concession Document and Change Order Check List) |
Sales
Operations Manager |
20 years |
CHNGE
HURRY
|
|
Corrective Action Report (CAR) |
E-mailed based document for addressing deficiencies. The name 'report' in
the name is strictly traditional carry-over from pre-computer days. Located
in CAR Control File |
President |
5 years |
CARRR |
| Corrective Action Report (CAR) Control File |
Shared
e-mail file <on computer> to control processing of CARs and PARs through
various stages from initiation through final effectiveness review then
archiving. Subdivided into Chronological categories, each in user-defined
sequence. |
President |
5
years |
CARRR |
| Customer Complaint Report (CCR) |
Document for
controlling review and resolution of customer complaints. Computer File. |
QA
Manager |
5 years |
CUSTC |
| Customer PO File |
Folder containing all customer purchasing and contract documents
relating to a parts order as well as the repository of subcontract, testing and shipping
records. Maintained in Sales area, alphanumerically by customer ID (see Cross-Reference
Packet for IDs and customer PO number. |
Sales
Operations Manager |
20 years |
ORDER |
|
Customer Grade
Codes
S:\Purchasing\customer grade codes.xls
|
Spreadsheet used to assign
the customer part number; place any
customer heat codes that need to be stamped on the parts into the notes in
the Router. |
Materials
Manager |
|
CUSTC |
|
Customer Master |
Detailed instructions in M2M's customer profile listing any special
requirement for production, machining, inspection, outside work performed,
and shipping. |
Sales Operations Manager |
20
years |
|
| Customer File |
Folders containing customer-related data not specifically linked to a
particular parts order. Contains correspondence, quotations and die sale information.
Maintained in Sales area alphabetically by customer ID (see Cross-Reference Packet for
IDs). |
Sales
Operations Manager |
20 years |
QUOTE
NEWDI |
| Customer Specifications |
Customer specifications scanned and made available on the computer to
prevent loss of paper versions of specifications , etc. When the
specification is replaced the obsolete specification is then put in the
Customer Obsolete File.
|
QA
Manager |
|
TPSMM |
| Customer Survey |
Survey of Trinity Forge customers to measure their satisfaction,
i.e., delivery, dimensions, specifications. |
VP Sales |
10 years |
CSRVY |
| Customer Survey
Plan |
Electronic
Spreadsheet including the year's schedule for customer surveys and
strategies planned for stimulating response |
VP Sales |
3 years |
CSRVY |
|
Customer Service Request (Formerly Returns & Allowances template (R&A) |
Document controlling the processing of parts returned by a customer. Stored
in Customer PO file. |
QA
Manager |
20 years |
RTRNS |
| Cycle
Count Form |
Turnaround document used to control cycle counting. After completion filed
in Inventory Files in chronological order. |
Accounting Manager |
3 years |
MCRIB
CYCLE |
| 3D Die
Design Checklist |
Form
used to show Engineering die design intent and then approval of same for 3D
die designs. Stored
in Engineering files. |
VP
Quality & Engineering |
10
years |
CASTS DIMKR
SOLID |
|
Daily Scale Checklist
|
Form used in recording scale accuracy. Maintained in Shipping files.
|
Production Control Manager |
Six months |
FINIS |
| Data Reentry Note |
Notification routed for verification that data has been reentered into
computer after system failure. Stored in IT Manager's files in
chronological order. |
IT
Manager |
1 year |
SYSTM |
| Die Change Order (DCO) <on computer>now
ECO |
A document, stored on the PC server, which describes a customer's
requirements for a new die or die change of an existing die. |
VP of
Quality and Engineering |
20 years |
DCORD |
| DLIST |
On-line
document listing all documents and records, noting responsible party,
retention time for records and in which procedures the documents are mentioned |
TOPs
Clerk |
|
Quality Manual |
| DOC.xls
(on computer) |
A document, stored
on the PC server, which includes instructions on all "DOCUM(b)".
Also includes frequency of each report, distribution lists and
confirmation of returned obsolete documents. |
QA
Clerk |
|
DOCUM |
|
Die Impression Cast Approval Letter
|
Letter sent with the Die Impression Cast to the customer. The customer signs and
returns the letter when the cast is approved. Stored in the Engineering files.
|
Engineering Assistant |
10
years |
CASTS |
| Die
Material Cycle Count Form |
Form
used to record steelyard cycle count information. (
S:\ACCTNG\INVENTORY COUNTS\DIE
MATERIAL CYCLE COUNT.xls) |
Accounting Manager |
|
CYCLE DSCON |
| Die
Material Inventory Report |
Blank form
used to record steelyard cycle count information (
S:\ACCTNG\INVENTORY COUNTS\DIE
MATERIAL CYCLE COUNT.xls) |
Accounting Manager |
|
CYCLE DSCON |
|
Die Machine Schedule
|
Schedule used by Machine Department for scheduling die and die tooling work.
|
CNC Programmer |
|
DIMKR |
| Dies
Pulled Form |
Form
used when pulling dies from production area. |
Manufacturing Manager |
|
|
| Die Storage Log |
Form used to record die storage locations and to update Tooling
program. Maintained in the Die Storage Log binder in Die Prep area. |
Die
Shop Supervisor |
6 months |
TOOLT |
|
Dispatch List |
The
Dispatch List contains jobs that are scheduled to be made and is sent daily
to the Supervisors. |
Production Control Manager |
Daily |
PSCHD |
| Discrepancy Reports |
Machining: Form
used to document rejection of parts at the Machining Division. Filed with
Purchase Order. Forging: Form used to document
rejection of parts at the Forging Division.. Scanned into computer program. |
Machining
Department
QC Inspector Forging QC Supervisor |
5 years |
MOPQC
NOCON
MOPPP
MORDR
|
|
Disposition Tag |
Tag
used to place questionable parts on hold until a sample can be sent to the
customer for their acceptance or rejection. |
QC
Supevisor |
|
NOCON |
| Employee Benefit
Plan Document |
Document produced by Health Plan administrators |
HR Manager |
|
BENFT |
| Employee Review |
Form used to coordinate and record probationary and periodic review of a team member's
performance. Filed in individual's personnel file.
|
HR Manager |
Lifetime of employment plus 10 years |
TRECS |
|
Employee Stamp List
|
List of what inspector or operator stamps have been checked out to whom.
|
QA Clerk |
|
STAMP |
|
Employee Statement of Injury |
Statement taken from injured employee regarding circumstances of his/her accident.
|
HR
Manager |
6 years |
ACDNT |
|
Engineering Files
(engineering prints & drawings including forging, die & machine drawings &
die layouts)
|
Files scanned into a computerized format.
|
Engineering Assistant |
5
years |
PRINT |
| Environmental File |
Repository of all environment
-related records, including the EMS Annual Report, environmental reports
submitted to the government and, if any , public environmental |
HR
Manager |
10 Years |
ENVIR |
| Environmental
Management System (EMS) Annual Report |
A document
(Possibly set of documents) developed with the aid of an environmental consultant
reviewing the status of the company environmental program against the law
and ISO 14000 including the environmental plans and goals for the coming year
as well as an executive summary presented for management review. |
HR
Manager |
10 Years |
ENVIR |
|
"Eyeballs” sticker |
Testing of QC Inspectors, QC Leadman, Post Forge Workers that
work on the inspection table, or anyone doing a visual
inspection of a part as part of final review. This testing will be
administered annually and the employee will be identified with an “Eyeballs”
sticker and calibration
date on their hard hat. |
Metrologist |
Annually |
CALIB |
| Expected Delivery
Date Report |
Report run on a
weekly basis to show what steel has been ordered and when the anticipated
delivery is expected "DOCUM(b)" document printed at least weekly |
Materials
Manager |
|
RECRM |
| Family
or Medical Leave Request Form |
Family/medical leave request form available
through Company's Human Resources Department used to notify the Company that
you desire family/medical leave. |
HR
Manager |
|
FMLAP |
| FG- Racks Spreadsheet <on computer>
<now M2M> |
Excel spreadsheet used to track finished parts stored in the racks in the
Shipping
Department. It is also used to track customer-supplied forgings and castings while they
are onsite.
|
Production Control Manager |
10 years |
FINIS |
|
Finished Goods Inventory Count <M2M>
|
Electronic spreadsheet maintained by Shipping Dept. to record exact location of parts
until shipped.
|
Accounting Manager |
|
FINIS
CYCLE |
| First
Article Inspection |
Inspection of a specific number of sample parts required by a customer to
verify geometric and/or procedural features of a new product. First Article
Inspections require a formal customer approval process before full scale
production can begin. |
QA
Manager |
7 years |
QARTI ORDER |
|
Flight Safety
Requirements |
All measurement and test equipment used
to inspect Flight Safety Parts is discriminate to within ten percent (10%)
of the total tolerance spread for the feature being inspected. For total
tolerance spreads of less than .001 inch, measurement equipment is
discriminate to twenty percent (20%) of the spread. Equipment less
discriminate is used with the specific approval of the customer. |
QA
Manager |
|
CALIB |
Forging Materials Reference List
<formerly Color Code Chart> |
List
of color coding used on raw material bar ends. Maintained with other data
regarding raw material grades in computerized inventory system. Distributed
annually unless there is a change, then as required |
Materials
Manager |
Annually |
COLOR |
|
Form Master File
|
Master Forms Copies are kept on the server
|
Accounting Manager |
|
FORMS |
|
Furnace Temperature Log
|
Daily report of temperatures of each operating furnace. Stored in Maintenance Foreman's
files chronologically.
|
Special
Products Coordinator |
1 year |
FTEMP |
|
Gage Control System (including gage status record) <on
computer>
|
Database of all gages, including current status and recalibration dates. Maintained on
network by Metrologist.
|
Metrologist |
5 yrs |
GAGES |
|
Gage Post-it |
A self-stamping label the Metrologist places on the master forging drawing of any die
with a gage in the Gage Control System so the gage will be checked if the drawing is
changed. |
Metrologist |
10 years |
GAGES |
|
Gage Wear Record
|
Record of Machining Division's calibration of gages including
tested dimensions and status. Maintained by Metrologist.
|
Metrologist |
5
years |
GAGES |
|
Goldenrod Spreadsheet |
The
event spreadsheet for prints. |
Engineering Assistant |
on
computer |
|
|
Grinding Verification Log |
Form
used stating a visual inspection was done on work in process. |
QC
Forging Supervisor |
10
Jobs, 3 years minimum |
POSQC |
|
Hammerlogs
|
Form filled out by Hammerman to show hours and down time codes
for each job run on a hammer during a day. Data entered in computer. Stored in
file boxes in front office for 1 year, then destoryed.
|
Manufacturing Manager |
1 year
|
FORGE
FINIS |
| Hammer
Scrap Log |
Form
filled out by the Hammerman for scrap count and causes . Counts are scanned
into M2M by the Hammerman. Hammer Scrap Logs are forwarded to the Materials
Clerk who enters scrap causes into M2M. |
Manufacturing Manager |
online |
CDCHG
SCRAP |
|
Hardness Calibration
|
Calibration of Brinell and Rockwell testers.
Results recorded in Gage Manager.
|
Metrologist |
|
HARDT CALIB |
|
Hardness Inspection Sheet
|
Form recording the readings taken in hardness
testing. Recorded in SPC after readings completed.
|
Post Forge Supervisor |
|
HARDT |
|
Heat Code Info <in M2M program on
the computer>
|
Computer database system (M2M) of chemistry and testing
history of each heat code. Data used throughout the system.
|
Materials
Manager |
10 Jobs,
3 years minimum. |
RECRM
OTEST |
| Heat
Treat Chart |
Form
used to record Internal Heat Treat furnace time and temperatures. |
Manufacturing Manager |
10
years |
TREAT |
| Hotcell |
Sheet
with die number, hammer, date, heat method, tong, temp; material, material
size, length, and weight; heat time, pieces per load, and notes used by the
hammer crew for blow pattern and set-up. |
Forging
Production Supervisor |
|
FORGE |
|
IDEAS Bi-Weekly Report
|
Bi-weekly review of progress of IDEAS program. Stored in IDEAS Clerk's files.
|
IDEAS Clerk |
2 years |
IDEAS |
|
IDEAS Suggestion
|
Document controlling the processing of a team member's suggestion through the IDEAS
program (previously called "$uggest-a-$hare"). Stored in IDEAS Clerk's files
chronologically by initiation.
|
IDEAS Clerk |
10 years |
IDEAS |
|
InfoSys Database
|
Microsoft access database that is used to record installation and support information
for each software program installed on Trinity Forge's personal computers.
|
IT
Manager |
|
SYSTM |
| Inspection Sampling Sheet |
Sampling table for normal inspection giving lot or batch size, general
inspection levels with acceptable quality levels. i.e. General Inspection
Level l with acceptable quality level 2.5 using a sample size code letter to
determine the sample size based on the number of parts forged. A copy of the
Inspection Sampling Sheet is distributed to personnel performing
inspections. |
QC
Supervisor |
|
POSQC
HARDT |
|
Internal Audit Report
|
Report of
findings of Internal Quality Audit Committee produced for each internal
audit. Now stored electronically.
|
Audit Manager |
5 years |
IAUDT |
| Internal Cast Status |
Email template used by Metrologist to send die impression approval/disapproval status
to Materials/Scheduling Supervisor and all other pertinent parties.
|
Metrologist |
1 year |
CASTS |
|
Internal Process Review Form |
Form
used for die/tooling reviews. |
QC
Supervisor |
|
PROQC |
|
Internal Quality Audit Schedule
|
Annual auditing plan maintained by Audit Manager. Saved in Audit Manager's
files (on computer)
|
Audit Manager |
10 years |
IAUDT |
|
Inventory Adjustment Ticket
|
Form used to facilitate the use of raw material inventory to use for non-production
purposes, i.e., tooling, maintenance, etc.
|
Steelyard Supervisor |
1
year |
MNTRM |
|
Inventory <M2M> |
Consist
of Item Master, On-Hand by location, Material Availability, Inventory
Movement, Valuation, Performance, Cycle Counting, and Physical Inventory. |
Production Control Manager |
|
FINIS |
|
Invoices and Related Paperwork
|
Invoice, export papers, etc. sent to customer subsequent to shipment. Copies saved in
Customer PO file.
|
A/R Clerk |
20 years |
AFTSH |
| Item
Master (in M2M computer program)
<Replacing TPS> |
The M2M
computer program used for translating customer specifications into Trinity
specifications. |
Sales
Operations Manager |
On
computer |
|
| Item
Master Checklist |
Computer program used for the set-up of new part
numbers and specification and the review of revised parts numbers and
specification |
VP
Quality & Engineering |
On
Computer |
|
|
Job Analysis
|
Job costing report maintained as part of Jobs info on computer
and copy filed with Cutting Ticket in Accounting area by die number/ job number.
|
A/R Clerk |
5 years |
JCOST |
|
Job Optimization <on computer>
|
Program to pull in Jobs info, allow a Production Foreman to enter variables, and to
determine best choice of available process variables for a job.
|
Production Control Manager |
|
JSTRT |
| Job
Order |
Document issued to initiate work, track cost and maintain traceability. |
Production Control Manager |
3 years |
AFTSH
DCORD
JCOST
ORDER |
|
Jobs Info <on computer>
<now M2M computer program>
|
The primary central computer database system for tracking orders. Directly linked with Inventory system. Data
from this database is used throughout the computerized systems. |
Production Control Manager |
30 years |
AFTSH
DCORD
JCOST
ORDER |
| Lab
Test Reports |
A
report prepared by an independent lab for Mechanical Properties:
including toughness, strength or stiffness, i.e. Tensile Test.
Chemical Properties: chemical composition of elements of a solid
structure of material, i.e. Chemical Analysis;
Physical Properties: properties to define density and thermal
behavior of material, i.e. Microstructure Examination.
The information is scanned and stored in a computer data program.
|
QA
Manager |
30 years |
OTEST
HARDT
CHEMC |
|
Last Part Inspection
|
Report prepared regarding the dimensions of a part made toward the end of a forging
run. Typically done on same inspection sheet as first part inspection, etc.
Scanned into
QC computer data
files.
|
QC
Manager |
10 DSNs, 3 years minimum |
PROQC |
| M2M
(on computer) |
Program for all procedures from start to finish. This includes sales,
quoting, purchasing, production, machining, inspection, outside work
performed, engineering information, and shipping. |
|
|
MOPPP FORGE
JSTRT
FINIS RECOM PATRN |
|
Machine Utilization Report (previously Machine Downtime Report)
|
Report maintained in computer to record downtime, tooling, and fixture problems at
Machining Department. Stored in computer for future reference.
|
Machining Department Manager |
|
MOPPP
MORDR
|
|
Machining Procedure Specification (MPS)
(In part Production Floor Traveler in M2M) |
Computer generated packet containing specific job information for a particular
machining job. Packet contains MPS Cover Sheet, Operations Orders, Inspection Orders, Inspection Records
and Operation Pick Lists. MPS "travels" with machining job throughout all
process. Ultimately filed in Customer PO file.
|
Machining
Department Manager |
30
years |
PRDEV
MOPPP
MOPQC
STAMP
DIMKR
MORDR
MPSMM
JCOST |
| Machining Schedule |
Set of computerized documents maintained to control which machining operation is to be
produced on each piece of Machining Department equipment. Not archived. |
Machining Department Manager |
|
MORDR
BRKDN |
|
Magnetic Particle Certification
|
The certified results of the magnetic particle examination of forgings with the
pertinent information required by the customer. Original filed in customers purchase
order file. Traceability copy kept in QA Managers file. |
QA Manager |
10 years |
MFLUX |
|
Magnetic Particle Inspection Log
|
A record of the date,
job number, heat code, part name, quantity examined by magnetic particle
inspection, and the results. Filed by the magnetic particle inspection machine. |
Post Forge Supervisor |
10 years |
MFLUX
PREQC
|
| Maintenance Work Orders |
Document detailing what needs to be done and what has been
done for each maintenance project of more than a few minutes duration. Discarded
after info entered into AMMS.
|
Manufacturing Manager
|
5 years |
BRKDN |
| Management Review
Packet |
Gathering of
documents for review by Management Review Committee including CARS and
PARS, Audit Results, etc. Packet is attached to Management Review
Committee Report |
Audit Manager |
3 Years |
MREVU |
|
Management Review Committee Report
|
Formal report of Management Review Committee as presented to President.
Paper copy maintained
as a record in Management Review File.
|
President |
5 Years |
REVUE |
|
Manager's/Supervisor's Report
|
Statement taken from Manager or Supervisor regarding employee injury. Filed in
employee's injury file.
|
HR Manager |
6 years |
ACDNT |
|
Material Availability Report |
This
provides a time-phased item availability report. The demand date is compared
to the scheduled receipt date (supply date). The material available quantity
will become negative if the demand date precedes the supply date. The report
has an option which can be used to select a lookup to look only through a
certain date. |
Materials Manager |
online |
DOCUM |
|
Material Grade Report |
A
document, stored on the PC server, which includes distribution. (DOC.xls) |
Materials
Manager |
|
DOCUM |
|
Material Inventory Report |
A physical count of all materials in the Machine
Department |
Accounting Manager |
3 years |
CYCLE |
|
Measuring Instrument Verification Log
|
Log used by QC Dept. to log date and time of calibration of
measuring instruments. Used to determine latest base date when an instrument is
out of calibration.
|
Metrologist |
1 year
minimum |
CALIB |
|
Metrologist Report |
Dimensional analyses (typically from Coordinate Measuring Machine) of patterns, casts,
etc. Stored in Engineering files.
|
Metrologist |
20 years |
CASTS
PATRN
SECTL |
|
Mill Test Report
<now stored on computer database under Mill Certs>
|
Chemical analysis provided by raw material suppliers and the basis for Heat Code info.
Copies sometimes provided to customers with certifications. Stored in
Materials Manager files by heat code. <now stored on computer>
|
Materials
Manager |
30
years |
RECRM |
|
Mil-Std-105E |
Sampling table for normal inspection giving lot or batch size, general
inspection levels with acceptable quality levels. i.e. AQL Inspection
Sampling Sheet |
QA
Manager VP Quality & Engineering |
|
HARDT |
|
Model Status Record
<on computer> <obsolete> |
Database of all tracing models, including current status and location. Maintained on
network by Metrologist. |
Metrologist |
|
|
| Morning
Operations Meeting Agenda |
Shared
electronics spreadsheet (included with Op Plans) that contains each topic currently being followed in
the Morning Operations Meeting, briefly showing progress to date as well as
the who-and-when of the next progress report. |
President |
1 year |
MEETG |
| NOCON
File Folder |
File
folder in QC Manager's office used to place Production Floor Traveler when
pulled from circulation to prevent non-conforming parts being shipped.
|
QC
Supervisor |
|
NOCON |
|
Obsolete File |
File (OBDLST)
where any specification, document, form or record is kept when it has been
made obsolete.( i.e. Customer Specification Obsolete File) |
Any
Manager |
|
|
| On The
Job Training Form |
Form
used by the Training Coordinator to record task learned testing, and
other training needed. Filed in employee's file. |
Training Coordinator |
Lifetime of employment plus 10 years |
TRECS |
|
Operation Order
|
Document included with MPS
containing specific instructions for each operation on a machining job. |
Machining
Department Manager |
|
MOPPP
MORDR |
|
Operation Pick List
|
Document included with MPS
assigning specific tools and fixtures for each operation on a machining job.
|
Machining Department Crib Attendant |
|
MORDR |
| Op
Plans (Operations Plans) |
Detailed action
items for developing the company, including Quality Objectives. Maintained
in an Excel spreadsheet by the president. Paper copy maintained as a
record in Management Review File. |
President |
5 Years |
MREVU |
|
Orders Due List
&nb |