| IDENTIFICATION |
DEFINITION |
PRIMARY |
MINIMUM |
TOP |
| Activity
Based Costing (ABC)
Spreadsheet |
Complex
Excel spreadsheet to convert financial and
operational data into standards labor and
overhead rates for each "activity" or
work center. File: ABC Work Center Rate Calcs
.xlsx |
Controller |
5
years |
JCOST |
| Affirmative Action Program |
Specific
observations and goals to promote the objectives
of equal employment opportunity at Trinity Forge,
Inc |
HR
Manager |
10
years |
EEOAA |
| AMMS
replaces MP2 |
Software package to monitor maintenance
tasks and inventories.
|
Warehouse
Administrator |
. |
PREVM |
| Approved
Vendor List |
Vendors
approved to receive purchase/work orders,
including approved-for codes. Stored in computer
and accessible to authorized purchasing
personnel. "DOCUM(b)" document that is
distributed at least monthly. |
QA
Manager |
. |
SAPVL
SUBCO
DOCUM
|
| Authorization for Treatment and
Report |
Authorization from Trinity Forge, Inc. for
injured employee to seek medical treatment for
job-related injury. |
Supervisor or Foreman |
6
years |
ACDNT |
| Bill of
Lading |
Trucker's shipping document. Copy filed
in "Bill of Lading" file in Sales
Department |
Sales
Operations Manager |
20
years |
FINIS |
|
BOM
(bill of material)
<kept on-line>
|
BOM
(bill of material) tells what tooling and
material is needed to make a part; the diameter,
size of the material; if stud weld is
needed. |
Manufacturing Manager |
. |
JSTRT
CUTIT
PSCHD
|
| C=0
Sampling Plan |
Zero
acceptance sampling plan and associated
acceptable quality levels. |
QA
Manager |
. |
POSQC
HARDT
|
| Cad/Cam
File |
Computer
document defining the shape of a part with
it's geometry and verbiage. Includes the CNC
file. There is generally a 3D solid
model. |
VP
Quality & Engineering |
20
Years |
PRDEV |
| Calibration Control System
<on computer &
hardcopy> |
Database
of all calibrated instruments, including current
status and recalibration dates. Maintained
on the
Network accessible from Calibrations Clerk personal computer with
individual readings kept on paper in
file. |
Calibrations Clerk |
5
Years |
CALIB |
| Cast
Report |
Dimensional analyses (typically from
Coordinate Measuring Machine) of patterns,
casts, etc. Stored in Engineering
files.
|
Engineering Assistant |
20
years |
CASTS
PATRN
SECTL
|
| Certificate of Material (certs,
certifications) |
Our
certificate of material, including test results
and citing specifications observed, provided to
customer. |
QA
Manager |
30
years |
AFTSH |
| Certification of NDT |
Written
statement that an individual has met the
applicable requirements for NDT
method. |
QA
Manager |
. |
. |
| Concession/Change Order
Document (email) |
Document
used to record customers' in-process order
changes and any waiver (concession) obtained from
customer. Filed in Customer PO file if it
pertains to a specific PO or in Engineering files
if it applies to future orders. (This combines
the obsolete Concession Document and Change Order
Check List) |
Sales
Operations Manager |
20
years |
CHNGE
HURRY |
| Corrective Action Report
(CAR) |
E-mailed
based document for addressing deficiencies. The
name 'report' in the name is strictly
traditional carry-over from pre-computer days.
Located in CAR Control File |
President |
5
years |
CARRR |
| Corrective Action Report (CAR) Control
File |
Shared
e-mail file <on computer> to control
processing of CARs and PARs through various
stages from initiation through final
effectiveness review then archiving. Subdivided
into Chronological categories, each in
user-defined sequence. |
President |
5
years |
CARRR |
| Customer
Complaint Report (CCR) |
Document
for controlling review and resolution of customer
complaints. Computer File. |
QA
Manager |
5
years |
CUSTC |
| Customer
PO File |
Folder
containing all customer purchasing and contract
documents relating to a parts order as well as
the repository of subcontract, testing and
shipping records. Maintained in Sales area,
alphanumerically by customer ID (see
Cross-Reference Packet for IDs and customer PO
number. |
Sales
Operations Manager |
20
years |
ORDER |
|
Customer Grade
Codes
S:\Purchasing\customer grade
codes.xls
|
Spreadsheet used to assign the customer part
number; place any customer heat codes that need
to be stamped on the parts into the notes in the
Router. |
Materials Manager |
. |
CUSTC |
| Customer
Master |
Detailed
instructions in M2M's customer profile
listing any special requirement for production,
machining, inspection, outside work performed,
and shipping. |
Sales Operations
Manager |
20
years |
. |
| Customer
File |
Folders
containing customer-related data not specifically
linked to a particular parts order. Contains
correspondence, quotations and die sale
information. Maintained in Sales area
alphabetically by customer ID (see
Cross-Reference Packet for
IDs). |
Sales
Operations Manager |
20
years |
QUOTE
NEWDI
|
| Customer
Specifications |
Customer
specifications scanned and made available on the
computer to prevent loss of paper versions of
specifications , etc. When the specification is
replaced the obsolete specification is then put
in the Customer Obsolete File. |
QA
Manager |
. |
TPSMM |
| Customer Survey |
Survey
of Trinity Forge customers to measure their
satisfaction, i.e., delivery, dimensions,
specifications. |
VP
Sales |
10
years |
CSRVY |
| Customer
Survey Plan |
Electronic Spreadsheet including the
year's schedule for customer surveys and
strategies planned for stimulating
response |
VP
Sales |
3
years |
CSRVY |
|
Customer
Service Request
(Formerly Returns & Allowances template
(R&A)
|
Document
controlling the processing of parts returned by a
customer. Stored in Customer PO
file. |
QA
Manager |
20
years |
RTRNS |
| Cycle
Count Form |
Turnaround document used to control cycle
counting. After completion filed in Inventory
Files in chronological order. |
Accounting Manager |
3
years |
MCRIB
CYCLE
|
|
Daily
Scale Checklist
|
Form
used in recording scale accuracy. Maintained in
Shipping files.
|
Production Scheduler |
Six
months |
FINIS |
| Data
Reentry Note |
Notification routed for verification that
data has been reentered into computer after
system failure. Stored in IT Manager's files
in chronological order. |
IT
Manager |
1
year |
SYSTM |
| DLIST |
On-line
document listing all documents and records,
noting responsible party, retention time for
records and in which procedures the documents are
mentioned |
TOPs
Clerk |
. |
Quality
Manual |
| DOC.xls
(on computer) |
A
document, stored on the PC server, which includes
instructions on all "DOCUM(b)". Also
includes frequency of each report, distribution
lists and confirmation of returned obsolete
documents. |
QA
Assistant |
. |
DOCUM |
|
Die
Impression Cast Approval
Letter
|
Letter
sent with the Die Impression Cast to the
customer. The customer signs and returns the
letter when the cast is approved. Stored in the
Engineering files.
|
Engineering Assistant |
10
years |
CASTS |
| Die
Material Cycle Count Form |
Form
used to record steelyard cycle count information.
( S:\ACCTNG\INVENTORY
COUNTS\DIE MATERIAL CYCLE
COUNT.xls) |
Accounting Manager |
. |
CYCLE
DSCON
|
| Die
Material Inventory Report |
Blank
form used to record steelyard cycle count
information ( S:\ACCTNG\INVENTORY
COUNTS\DIE MATERIAL CYCLE
COUNT.xls) |
Accounting Manager |
. |
CYCLE
DSCON
|
|
Die
Machine Schedule
|
Schedule used by Machine Department for
scheduling die and die tooling
work.
|
CNC
Programmer |
. |
DIMKR |
| Dies
Pulled Form |
Form
used when pulling dies from production
area. |
Manufacturing Manager |
. |
. |
| Die
Storage Log |
Form
used to record die storage locations and to
update Tooling program. Maintained in the Die
Storage Log binder in Die Prep
area. |
Die Shop
Supervisor |
6
months |
TOOLT |
| Dispatch
List |
The
Dispatch List contains jobs that are scheduled to
be made and is sent daily to the
Supervisors. |
Production Control Manager |
Daily |
PSCHD |
| Discrepancy Reports |
Machining:
Form used to document rejection of parts at the Machining Division. Filed with Purchase Order.
Forging: Form used to document rejection of
parts at the Forging Division. Scanned into
computer program.
|
Machining
Department QC Inspector
Forging QC Supervisor
|
5
years |
MOPQC
NOCON
MOPPP
MORDR
|
| Disposition Tag |
Tag used
to place questionable parts on hold until a
sample can be sent to the customer for their
acceptance or rejection. |
QC
Supervisor |
. |
NOCON |
| Employee
Benefit Plan Document |
Document
produced by Health Plan
administrators |
HR
Manager |
. |
BENFT |
| Employee
Review |
Form
used to coordinate and record probationary and
periodic review of a team member's
performance. Filed in individual's
personnel file.
|
HR
Manager |
Lifetime
of employment plus 10 years |
TRECS |
|
Employee Stamp List
|
List
of what inspector or operator stamps have been
checked out to whom.
|
QA
Assistant |
. |
STAMP |
| Employee
Statement of Injury |
Statement taken from injured employee
regarding circumstances of his/her
accident.
|
HR
Manager |
6
years |
ACDNT |
|
Engineering Files
(engineering prints & drawings
including forging, die & machine drawings
& die layouts)
|
Files
scanned into a computerized
format.
|
Engineering Assistant |
5
years |
PRINT |
| Environmental File |
Repository of all environment -related
records, including the EMS Annual Report,
environmental reports submitted to the government
and, if any , public
environmental |
HR
Manager |
10
Years |
ENVIR |
| Environmental Management System (EMS) Annual
Report |
A
document (Possibly set of documents) developed
with the aid of an environmental consultant
reviewing the status of the company environmental
program against the law and ISO 14000 including
the environmental plans and goals for the coming
year as well as an executive summary presented
for management review. |
HR
Manager |
10
Years |
ENVIR |
| "Eyeballs”
sticker |
Testing of QC
Inspectors, QC Leadman, Post Forge Workers that
work on the inspection table,or anyone doing a
visual inspection of a part as part of final
review. This testing will be administered
annually and the employee will be identified with
an “Eyeballs” sticker and
calibration date on their hard
hat. |
Calibrations Clerk |
Annually |
CALIB |
| Expected
Delivery Date Report |
Report
run on a weekly basis to show what steel has been
ordered and when the anticipated delivery is
expected "DOCUM(b)" document printed at
least weekly |
Materials
Manager |
. |
RECRM |
| Family
or Medical Leave Request Form |
Family/medical leave request form
available through Company's Human Resources
Department used to notify the Company that you
desire family/medical leave. |
HR
Manager |
. |
FMLAP |
| FG- Racks Spreadsheet <on
computer> <now M2M> |
Excel
spreadsheet used to track finished parts stored
in the racks in the Shipping Department. It is
also used to track customer-supplied forgings
and castings while they are
onsite.
|
Production Scheduler |
10
years |
FINIS |
|
Finished Goods Inventory Count
<M2M>
|
Electronic spreadsheet maintained by
Shipping Dept. to record exact location of
parts until shipped.
|
Accounting Manager |
. |
FINIS
CYCLE
|
| First
Article Inspection |
Inspection of a specific number of sample
parts required by a customer to verify geometric
and/or procedural features of a new product.
First Article Inspections require a formal
customer approval process before full scale
production can begin. |
QA
Manager |
7
years |
QARTI
ORDER
|
| Flight
Safety Requirements |
All
measurement and test equipment used to inspect
Flight Safety Parts is discriminate to within ten
percent (10%) of the total tolerance spread for
the feature being inspected. For total tolerance
spreads of less than .001 inch, measurement
equipment is discriminate to twenty percent (20%)
of the spread. Equipment less discriminate is
used with the specific approval of the
customer. |
QA
Manager |
. |
CALIB |
|
Forging Materials Reference
List
<formerly Color Code
Chart>
|
List of
color coding used on raw material bar ends.
Maintained with other data regarding raw material
grades in computerized inventory system.
Distributed annually unless there is a change,
then as required |
Materials
Manager
|
Annually |
COLOR |
|
Form
Master File |
Master
Forms Copies are kept on the
server
|
Accounting Manager |
. |
FORMS |
|
Furnace
Temperature Log |
Daily
report of temperatures of each operating
furnace. Stored in Maintenance Foreman's
files chronologically. |
Special
Products Coordinator |
1
year |
FTEMP |
|
Gage Control
System (including gage status record) <on
computer>
|
Database of all gages, including current
status and recalibration dates. Maintained on
network by Calibrations
Clerk.
|
Calibrations Clerk |
5
yrs |
GAGES |
| Gage Post-it |
A self-stamping label the Calibrations
Clerk places on the master forging drawing of any
die with a gage in the Gage Control System so the
gage will be checked if the drawing is
changed. |
Calibrations Clerk |
10 years |
GAGES |
|
Gage
Wear Record
|
Record
of Machining Division's calibration of
gages including tested dimensions and status.
Maintained by Metrologist.
|
Calibrations Clerk |
5
years |
GAGES |
| Gas Furnace
Operation Procedures |
Documents that explain startup and shutdown
Procedures of gas furnaces 306,307,310,311 and
315. |
Maintenance
Engineer |
. |
. |
| Grinding
Verification Log |
Form
used stating a visual inspection was done on work
in process. |
QC
Forging Supervisor |
10 Jobs,
3 years minimum |
POSQC |
|
Hammerlogs
|
Form
filled out by Hammerman to show hours and down
time codes for each job run on a hammer during
a day. Data entered in computer. Stored in file
boxes in front office for 1 year, then
destroyed.
|
Manufacturing Manager |
1
year |
FORGE
FINIS
|
| Hammer
Scrap Log |
Form
filled out by the Hammerman for scrap count and
causes . Counts are scanned into M2M by the
Hammerman. Hammer Scrap Logs are forwarded to the
Materials Clerk who enters scrap causes into
M2M. |
Manufacturing Manager |
online |
CDCHG
SCRAP
|
|
Hardness Calibration
|
Calibration of Brinell and Rockwell
testers. Results recorded in Gage
Manager.
|
Calibrations Clerk |
. |
HARDT
CALIB
|
|
Hardness Inspection Sheet
|
Form recording the readings taken in
hardness testing. Recorded in SPC after
readings completed.
|
Post Forge Supervisor |
. |
HARDT |
|
Heat Code Info
<in M2M program on the
computer>
|
Computer database system (M2M) of chemistry
and testing history of each heat code. Data
used throughout the system.
|
Materials
Manager |
10 Jobs,
3 years minimum. |
RECRM
OTEST
|
| Heat
Treat Chart |
Form
used to record Internal Heat Treat furnace time
and temperatures. |
Manufacturing Manager |
10
years |
TREAT |
| Hotcell |
Sheet
with die number, hammer, date, heat method, tong,
temp; material, material size, length, and
weight; heat time, pieces per load, and notes
used by the hammer crew for blow pattern and
set-up. |
Forging
Production Supervisor |
. |
FORGE |
|
IDEAS
Suggestion
|
Document controlling the processing of a
team member's suggestion through the IDEAS
program (previously called
"$uggest-a-$hare"). Stored in IDEAS
Clerk's files chronologically by
initiation.
|
IDEAS
Clerk |
10
years |
IDEAS |
|
InfoSys Database |
Microsoft access database that is used to
record installation and support information for
each software program installed on Trinity
Forge's personal
computers. |
IT
Manager |
. |
SYSTM |
|
Inspection
Sampling Sheet |
Sampling
table for normal inspection giving lot or batch
size, general inspection levels with acceptable
quality levels. i.e. General Inspection Level l
with acceptable quality level 2.5 using a sample
size code letter to determine the sample size
based on the number of parts forged. A copy of
the Inspection Sampling Sheet is distributed to
personnel performing
inspections. |
QC
Supervisor |
. |
POSQC
HARDT
|
|
Internal
Audit Report
|
Report
of findings of Internal Quality Audit Committee
produced for each internal audit. Now stored
electronically.
|
Audit
Manager |
5
years |
IAUDT |
| Internal
Cast Status |
Email
template used by Engineering Assistant to send
die impression approval/disapproval status to
Materials/Scheduling Supervisor and all other
pertinent parties.
|
Engineering Assistant |
1
year |
CASTS |
| Internal
Process Review Form |
Form
used for die/tooling reviews. |
QC
Supervisor |
. |
PROQC |
|
Internal Quality
Audit Schedule
|
Annual
auditing plan maintained by Audit Manager.
Saved in Audit Manager's files (on
computer)
|
Audit
Manager |
10
years |
IAUDT |
| Internal
Specification |
Documents identifying internal specification
requirements as deemed necessary by VP Quality
and Engineering Manager |
VP
Quality and Engineering |
. |
ISPEC |
|
Inventory Adjustment
Ticket
|
Form
used to facilitate the use of raw material
inventory to use for non-production purposes,
i.e., tooling, maintenance,
etc.
|
Steelyard Supervisor |
1
year |
MNTRM |
| Inventory <M2M> |
Consist
of Item Master, On-Hand by location, Material
Availability, Inventory Movement, Valuation,
Performance, Cycle Counting, and Physical
Inventory. |
Production Scheduler |
. |
FINIS |
|
Invoices and Related
Paperwork
|
Invoice, export papers, etc. sent to
customer subsequent to shipment. Copies saved
in Customer PO file.
|
A/R
Clerk |
20
years |
AFTSH |
|
Item
Master (in M2M computer program)
<Replacing TPS>
|
The M2M computer program used for
translating customer specifications into Trinity
specifications. |
Sales
Operations Manager |
On
computer |
. |
| Item
Master Checklist |
Computer program used for the set-up of
new part numbers and specification and the review
of revised parts numbers and
specification |
VP
Quality & Engineering |
On
Computer |
. |
|
Job
Analysis
|
Job
cost report from previous system. Replaced by
Profitability Spreadsheet.
|
. |
. |
. |
|
Job
Optimization <on
computer>
|
Program to pull in Jobs info, allow a
Production Foreman to enter variables, and to
determine best choice of available process
variables for a job.
|
Production Scheduler |
. |
JSTRT |
| Job
Order |
Document
issued to initiate work, track cost and maintain
traceability. |
Production Scheduler |
3
years |
AFTSH
DCORD
ORDER
|
|
Jobs Info <on
computer>
<now M2M computer
program> |
The
primary central computer database system for
tracking orders. Directly linked with Inventory
system. Data from this database is used
throughout the computerized
systems. |
Production Scheduler |
30
years |
AFTSH
DCORD
ORDER
|
| Lab Test
Reports |
A report prepared by an
independent lab for Mechanical Properties:
including toughness, strength or stiffness, i.e.
Tensile Test. Chemical Properties:
chemical composition of elements of a solid
structure of material, i.e. Chemical Analysis;
Physical Properties: properties to define
density and thermal behavior of material, i.e.
Microstructure Examination. The information is
scanned and stored in a computer data
program. |
QA
Manager |
30
years |
OTEST
HARDT
CHEMC
|
|
Last
Part Inspection
|
Report
prepared regarding the dimensions of a part
made toward the end of a forging run. Typically
done on same inspection sheet as first part
inspection, etc. Scanned into QC computer data
files.
|
QC
Supervisor |
10 Jobs,
3 years minimum |
PROQC |
|
M2M
(on computer) |
Program
for all procedures from start to finish. This
includes sales, quoting, purchasing, production,
machining, inspection, outside work performed,
engineering information, and
shipping. |
. |
. |
MOPPP
FORGE
JSTRT
FINIS
RECOM
PATRN
|
|
Machine Utilization Report (previously
Machine Downtime Report) |
Report
maintained in computer to record downtime,
tooling, and fixture problems at Machining
Department. Stored in computer for future
reference.
|
Machining Department
Manager |
. |
MOPPP
MORDR
|
|
Machining Procedure Specification
(MPS)
(In
part Production Floor Traveler in
M2M)
|
Computer generated packet containing
specific job information for a particular
machining job. Packet contains MPS Cover Sheet,
Operations Orders, Inspection Orders,
Inspection Records and Operation Pick Lists.
MPS "travels" with machining job
throughout all process. Ultimately filed in
Customer PO file.
|
Machining Department
Manager |
30
years |
PRDEV
MOPPP
MOPQC
STAMP
DIMKR
MORDR
MPSMM
|
| Machining Schedule |
Set of
computerized documents maintained to control
which machining operation is to be produced on
each piece of Machining Department equipment. Not
archived. |
Machining Department
Manager |
. |
MORDR
BRKDN
|
|
Magnetic
Particle Certification
|
The
certified results of the magnetic particle
examination of forgings with the pertinent
information required by the customer. Original
filed in customer’s purchase order file.
Traceability copy kept in QA Manager’s
file. |
QA
Manager |
10
years |
MFLUX |
|
Magnetic
Particle Inspection Log
|
A record
of the date, job number, heat code, part name,
quantity examined by magnetic particle
inspection, and the results. Filed by the
magnetic particle inspection
machine. |
Post
Forge Supervisor |
10
years |
MFLUX
PREQC
|
| Maintenance Work Orders |
Document detailing what needs to be done
and what has been done for each maintenance
project of more than a few minutes duration.
Discarded after info entered into
AMMS.
|
Manufacturing Manager
|
5
years |
BRKDN |
| Management Review
Packet |
Gathering of documents for review by
Management Review Committee including CARS and
PARS, Audit Results, etc. Packet is attached to
Management Review Committee
Report |
Audit
Manager |
3
Years |
MREVU |
|
Management Review
Committee Report
|
Formal
report of Management Review Committee as
presented to President. Paper copy maintained
as a record in Management Review
File.
|
President |
5
Years |
MREVU |
|
Manager's/Supervisor's
Report
|
Statement taken from Manager or Supervisor
regarding employee injury. Filed in
employee's injury file.
|
HR
Manager |
6
years |
ACDNT |
| Material
Availability Report |
This
provides a time-phased item availability report.
The demand date is compared to the scheduled
receipt date (supply date). The material
available quantity will become negative if the
demand date precedes the supply date. The report
has an option which can be used to select a
lookup to look only through a certain
date. |
Materials
Manager |
online |
DOCUM |
| Material
Grade Report |
A
document, stored on the PC server, which includes
distribution. (DOC.xls) |
Materials
Manager
|
. |
DOCUM |
| Material Inventory Report and Cycle Count
Form |
A physical count of all materials in the
Machine Department |
Accounting Manager |
3
years |
CYCLE |
|
Measuring Instrument Verification
Log
|
Log
used by QC Dept. to log date and time of
calibration of measuring instruments. Used to
determine latest base date when an instrument
is out of calibration.
|
Calibrations Clerk |
1 year
minimum |
CALIB |
|
Mill
Test Report
<now stored on computer database under
Mill Certs>
|
Chemical analysis provided by raw material
suppliers and the basis for Heat Code info.
Copies sometimes provided to customers with
certifications. Stored in Materials Manager
files by heat code. <now stored on
computer>
|
Materials
Manager |
30
years |
RECRM |
| Mil-Std-105E |
Sampling
table for normal inspection giving lot or batch
size, general inspection levels with acceptable
quality levels. i.e. AQL Inspection Sampling
Sheet |
QA
Manager
VP
Quality & Engineering
|
. |
HARDT |
| Model
Status Record <on computer>
<obsolete> |
Database
of all tracing models, including current status
and location. Maintained on network by
Engineering Assistant. |
Engineering Assistant |
. |
. |
| Morning
Operations Meeting Agenda |
Shared
electronics spreadsheet (included with Op Plans)
that contains each topic currently being followed
in the Morning Operations Meeting, briefly
showing progress to date as well as the
who-and-when of the next progress
report. |
President |
1
year |
MEETG |
| NOCON
File Folder |
File
folder in QC Manager's office used to place
Production Floor Traveler when pulled from
circulation to prevent non-conforming parts being
shipped. |
QC
Supervisor |
. |
NOCON |
| Obsolete
File |
File
(OBDLST) where any specification, document, form
or record is kept when it has been made
obsolete.( i.e. Customer Specification Obsolete
File) |
Any
Manager |
. |
. |
| On The
Job Training Form |
Form
used by the Training Coordinator to record task
learned testing, and other training needed. Filed
in employee's file. |
Training
Coordinator |
Lifetime
of employment plus 10 years |
TRECS |
|
Operation Order
|
Document
included with MPS containing specific
instructions for each operation on a machining
job. |
Machining Department
Manager |
. |
MOPPP
MORDR
|
|
Operation Pick List
|
Document included with MPS assigning
specific tools and fixtures for each operation
on a machining job.
|
Machining Department Crib
Attendant |
. |
MORDR |
| Op Plans (Operations
Plans) |
Detailed
action items for developing the company,
including Quality Objectives. Maintained in an
Excel spreadsheet by the president. Paper copy
maintained as a record in Management Review
File. |
President |
5
Years |
MREVU |
|
Orders
Due List
|
Key
guide to what jobs need to be shipped, when,
and their status.
|
Production Scheduler |
. |
ORDUE |
|
Other
Raw Material Inventory System <on
computer>
|
Computer
database system for other raw material
inventories. These are currently entered in
different types of computer systems (also
spreadsheets) which will eventually be combined
into a single type in M2M |
Machining Department Crib Attendant and
Warehouseman |
. |
RECOM |
| Out-of-Calibration Report |
Document
to control the review and re-inspection of
products checked with instruments later found to
be inaccurate. |
QC
Supervisor |
10
years |
RECHK |
|
Part
Certs <on computer>
|
Program used to store test results
preformed by the laboratory; (i.e. Chemical
Analysis, Tensile Test and Charpy Impact
Test)
|
QA
Manager |
20
years |
OTEST |
|
Packing Slip
(Obsolete)
|
Shipping document similar to invoice sent
to customer with shipment. No copy maintained,
but copy of invoice maintained in Customer PO
file.
|
Shipping
Lead Man |
. |
FINIS |
| PART CONVERSION
REQUEST |
An email sent to the QA Manager and a
copy to the Sales Manager stating that a part
conversion must take place, including the
requestor's name, date of request, reason for
request, old part number, old heat code, quantity
to be converted and new part
number. |
Shipping
Supervisor |
. |
TRANS |
|
Part
Inspection Sheet
(including first part and last part
inspections) Also maintained in SPC
program
|
Form
completed for first-part inspections, last-
part inspections, etc. Scanned into QC computer
files.
|
QC
Supervisor |
10 DSNs,
3 years minimum |
PREQC
NOCON
POSTP
|
| Pattern
List |
List of
all patterns kept in storage. |
Engineering Assistant |
Life of
Pattern |
PATRN |
|
Pattern Status Record <on
computer>
|
Database of all patterns, including current
status and location. Maintained on engineering
Assistant's personal
computer.
|
Engineering Assistant |
. |
PATRN |
|
Personnel File
|
Folder
kept for each team member with general
employment records. Maintained in clerical area
in alphabetical sequence.
|
HR
Manager |
Lifetime employment plus 10
years |
TRECS |
| Personnel Qualification and Certification
form |
Documented requirements for qualifications of
NDT candidates |
QA
Manager |
. |
. |
| Pick
List |
Form
issued to communicate the need for materials and
allow the issue of these materials. Form
specifying what die material is to be cut in what
dimensions for a die. Filed with closed Job
Orders. |
Die Shop
Supervisor |
1
year |
DSCON |
| Post
Forge Scrap Log |
Form
filled out by Postforge and QC personnel for
scrap count and causes. Ultimately scanned into
M2M. |
Post
Forge Supervisor and Forge QC
Supervisor |
. |
SCRAP |
|
Powerway SPC Program
<In part
takes the place of
Q.C.I.O.s>
|
Program used
by QC for dimensional data collection of parts
being forged. Includes the inspector, heat code,
forging temperature, cold coining, hardness
testing, the shift parts are made, the hammer
used to forge parts, first and last part
inspection, time intervals for data collection,
gage, magnaflux, and Post Production Final
Inspection, etc. |
QA
Manager |
. |
PREQC
NOCON
POSTP
POSQC
HARDT
FTEMP
POSQC
JSTRT
MFLUX
FINIS
SUBCO
STATS
MSURE
FTEMP
IMPTL
HTTRM
RMNON
|
| Potential Recall Memo |
Form used to convey the description of a
potential problem giving the details as to who,
what, where, when and how. The form is generated
by the QA Manager and sent to upper management
informing them of what might be involved in a
potential recall of parts from a customer. The
final disposition is also
included. |
QA
Manager |
10
years |
RCALL |
|
Precision Instrument Manufacturer Info
File
|
Folder
maintained by Metrologist with suppliers'
instructions on how to calibrate precision
measuring equipment. Maintained until equipment
is scrapped.
|
Calibrations Clerk |
. |
CALIB |
| Preventive Action Report
(PAR) |
E-mailed
based document for addressing improvement
opportunities (Preventive Action Reports: PARs),
handled similarly to Corrective Action Reports
(CARs). Located in CAR Control
File. |
President |
5
years |
CARRR |
| Preventive Maintenance Work Order Log (on
computer) |
Ongoing log of PM Work Orders Issued.
Maintained in Work Order History
file.
|
Warehouse Administrator
|
. |
PREVM |
| Preventive Maintenance (PM) Work
Order |
Hard
copy form printed from AMMS to coordinate
preventive maintenance work. Details what needs
to be done and when it needs to be done.
Ultimately information printed on form
re-entered into AMMS with hard copy
discarded.
|
Warehouse
Administrator |
5 years within AMMS, hard copy not
retained. |
PREVM |
| Print
Follow-up File <on
computer> |
Personal
computer database maintained by Engineering
Assistant for follow-up of prints sent to
customers for approval. |
Engineering Assistant |
. |
PRINT |
|
Print
Review Spreadsheet
|
Passed
between Sales and Engineering whenever a
customer cites a print revision other than that
shown in Dies info as
current.
|
Engineering Assistant |
20
years |
ORDER |
|
Production
Floor Traveler (Traveler)
<M2M>
(Traveler for all practical
purposes)
(Traveler has taken the place of the Next
Job ticket and/or Cutting Ticket
)
(Traveler for After Run Die Procedures has
taken the place of heat code
slip)
(Traveler for Post Production)
<M2M>
|
This
procedure covers the steps of parts being
forged in the Forging Dept. Computer generated
packet containing specific job information for
a particular job. "Travels" with job
throughout the forging process for forged parts
, through the inspection process and any
outside processing by approved
vendors
This
procedure covers the steps of parts being
machined in the Machine Department. Computer
generated packet containing specific job
information for a particular job.
"Travels" with the job throughout the
machining process and through the inspection
process. A copy is filed in the Customer PO
File.
|
Manufacturing
Manager
Machining Department
Manager
|
6
Months
20
years
|
FORGE
PRDEV
MOPPP
MOPQC
DIMKR
MORDR
MPSMM
JSTRT
|
|
Production
Scheduling Program <on
computer>
(formerly Production Scheduling
Board)
|
Personal computer database maintained by
Production Control Scheduler laying out what
job is to run on what piece of equipment. Used
as basis for Production
Schedule.
|
Production
Scheduler
|
. |
ORDER
PSCHD
|
| Profitability Spreadsheet |
Complex
Excel spreadsheet to report on job costing of
orders run and shipped over a time period,
typically weekly. Master copy is
"Profitability MASTER.xlsx", with
copies stored on-line as "Profitability
yyyy-mm-dd thru
yyyy-mm-dd.xlsx". |
Controller |
5
years |
JCOST |
| Purchase
Order (customer) |
Order
placed by the customer for goods and/or supplies
forged and/or machined by
Trinity. |
VP
Sales |
. |
. |
| Purchase
Order (PO)for outside or sub-contract services
Program in <M2M> (formerly Work
Order) |
Purchasing document issued for heat treat,
machining, welding, plating or lab
work. |
Production Scheduler |
. |
SUBCO |
|
Purchase Order (PO)for die steel or raw
materials Program in
<M2M>
|
Raw
material purchasing document sent to supplier.
Copy stored in Materials Manager's file by Vendor.
|
Materials
Manager |
5
years |
PURCH
POSUP
|
|
Purchase Order Info <on
computer>M2M
|
Database on central computer of orders
placed for raw material. Data used by multiple
computerized systems.
|
Materials
Manager |
30
years |
PURCH
POSUP
|
| Purchasing Queue |
<on
computer> M2M under Reports -Purchasing Queue
- On Hand by
Location Report to check for having an adequate
supply of material that meets the specifications
of the orders unclaimed in the steelyard or
already on order |
Materials
Manager |
. |
PURCH
POSUP
|
| Purchase
Order Supplemental
Requirements |
Covers requirements
placed on suppliers for purchased material,
goods, or other services. All
subcontractors and raw material suppliers to
Trinity Forge must meet the
requirements. |
Materials
Manager |
. |
PURCH
POSUP
|
|
QC of the Magnetic
Particle Inspection System
|
The
record of the results found during the checking
of certain quality control items involving the
magnetic particle inspection equipment. Filed in
QC on line file. |
QA
Manager |
10
years |
MFLUX |
| QC
Print |
Contains
dimensional information for each job to be
inspected with location of each dimension and
tolerances. The print is stored in the computer
and can be viewed and/or printed when
needed. |
VP
Quality and Engineering |
. |
PRINT |
| Quality
Control Records |
Part
Inspection Sheet, Inspection Remarks Sheet , Mag
Particle Inspection Sheet (when req’d),
Cold Coin Inspection Sheet and Final Inspection
Report scanned into online
program |
QC
Supervisor |
Last 10
jobs or 3 years |
PREQC
PROQC
|
| Quality
Plan |
A
formal checksheet of all quality related
functions that apply to a specific part number.
Some examples are internal process
requirements, measurement plan (includes
inspection criteria, print review, inspection
tool specifics, and production review), testing
requirements, specific vendor requirements,
gauging requirements, and certification
requirements. This checksheet will be scanned
into an online
directory. |
QA
Manager |
Last 10
jobs or 3 years |
QARTI |
| Quality
Survey |
Document
used to evaluate potential supplier for addition
to approved suppliers list. Filed in the Supplier
Approval Files |
QA
Manager |
. |
SAPVL |
| Quote
Spreadsheet |
Spreadsheet containing directions of what
documents there are and how to find them, with a
hyperlink e-mailed to each person whose
contribution is required in the quoting
exercise. |
Quote
Estimator |
. |
QUOTE |
|
Quote
Log
|
Excel
spreadsheet maintained on shared drive to capture
Quote Data; due dates for each team member
involved in the quoting
exercise, |
VP
Sales |
. |
QUOTE |
|
Quote
Packet
|
Traveling documents involved in the
quotation process for a die. Filed in customer
file.
|
VP
Sales |
3
years |
QUOTE |
|
Raw
Material Nonconformance Report
(RMNR)
|
Forms
produced when a nonconformance is found in raw
material. Stored in Materials Manager's
files by supplier.
|
Materials
Manager |
10
years |
RMNON |
|
Raw Material
Receiving Inspection
|
Stamped
on the receiver for each delivery, this lists all
steps to inspecting for acceptance; attached to
invoice. |
Materials
Manager |
30
Years |
RECRM |
| Request
for Die Change |
A
document, stored on the PC server, which
describes a customer's requirements for a new
die or die change of an existing
die. |
VP of
Quality and Engineering |
20
years |
DCORD |
|
Reference Specifications
Library
|
Collection of reference standards and
specifications used throughout the company.
Customer specifications are on line for viewing
in the Specification Directory.
Regularly used
standard specifications are added to the on
line Specification Directory, all others are in
binders in the QA Office. (Library-any place
deemed appropriate to store or gather
specifications).
|
QA
Manager |
. |
SPECS |
|
Request for Tooling Work
Order
(Formerly Die/Tooling Repair Order)
<obsolete> now Work
Order
|
Form
to report changes needed to forge dies or other
tooling for internal work orders. Routed to Die
Shop Leadman.
|
Manufacturing Manager |
. |
DSHOP |
|
Resource Request Form
|
Form
to process managerial requests for capital,
human resource, or miscellaneous resources.
Filed in CEO's files in chronological
order.
|
Accounting Manager |
10
year |
RSRCE |
|
R&A
Spreadsheet
(Obsolete) see Customer Service
Request
|
Excel
spreadsheet used to track returned parts, reasons
for returns, and analysis of final
disposition |
QA
Manager |
10
years |
. |
| Router |
Detailed
instructions used for each step in running a job
from beginning to completion, (production,
machining, inspection, outside work performed,
and shipping.) |
VP
Quality and Engineering |
. |
JSTRT
FORGE
FINIS
|
|
Run
Chart <obsolete>
Now
Powerway SPC
|
Form
tracking basic information of each inspection
cycle for a job, including graphical
representation of dimensional readings as
required. Stored on computer in SPC
program. |
QC
Supervisor |
10 DSNs,
3 years minimum |
PREQC
PROQC
STATS
POSTP
|
| Safety
Meeting Agenda |
List of
topics and materials to be used at upcoming
Weekly Safety Meetings distributed by Human
resources Manager to all manufacturing
supervisors. Copy retained by HR
Manager |
HR
Manager |
3
years |
MEETG |
| Sales
Order |
Electronic information entered in M2M of an
order placed by the customer for goods and/or
supplies forged, machined, or fabricated by
Trinity Forge. |
Sales
Operation Manager |
3
years |
ORDER |
| Schedule
for TOPs Champion TOPs Review |
Schedule
maintained on QA Assistant's computer for
TOPs Champions to review their TOPs
. |
QA
Assistant |
. |
TOPSM |
|
Scrap
Report/Scrap Log
<Maintained in M2M>
|
Report
prepared for each job showing how many parts
were scrapped and the cause. Data from the
Scrap Report is put in Quality, Production
Inspection in M2M.
|
QA
Assistant
|
. |
PREQC
NOCON
QDATA
POSQC
SCRAP
|
|
Shift
Change Memo/E-mail Forging
Division
|
Form or
e-mail used to convey information from one shift
to the next that might be pertinent in the
company's operation. Stored as needed with
recipient's records. |
Shift
Supervisor |
. |
SHIFT
FINIS
|
|
Shift
Change Memo/E-mail Machining
Department
|
Computer
generated form used to convey information from
one shift to the next that might be pertinent in
the company's operation. Not
retained. |
Shift
Supervisor |
. |
SHIFT |
|
Shipping
List
(Replaces Packing List)
|
Shipping
document similar to invoice sent to customer with
shipment. No copy maintained, but copy of invoice
maintained in Customer PO
file. |
Production Scheduler |
. |
FINIS |
|
Shipping Memo
|
Form
detailing what is to be shipped, including
packaging and transportation information, as
well as weights and counts by container. Stored
in Accounts Receivable Clerk’s
file.
|
Production Scheduler |
20
Years |
FINIS |
| Shop
Schedule |
In the
shared drive as s:\schedule/shopscheduleall
consisting of a list of all jobs and work
centers. |
. |
. |
. |
| SOsOnOrder.xls |
Spreadsheet for made to order sales orders
found in the shared file. |
Sales
Operations Manager |
. |
ORDUE |
| Specification Library (on
line) |
Directory for storing on line all Customer
Specifications and regularly used standard
specifications. |
QA
Manager |
. |
SPECS |
| Spec
ID |
The
system for translating customer specifications
into Trinity specifications. This data is used
throughout M2M. |
VP
Engineering and Quality |
. |
TPSMM |
|
Specification
Review Spreadsheet
<Specification Revision Review Slip
SRRS> old
|
Electronic
spreadsheet used by Sales, QA and Engineering
team members whenever a customer cites a
specification revision. Stored on line.
Engineering Assistant monitors the
Specification Review Spreadsheet daily, sends
out the automated report on Tuesday and Friday
as a minimum.
|
VP
Engineering and Quality |
20
years |
TPSMM
ORDER
SPECS
|
|
SPC
Data Format
(Powerway SPC Program)
|
Computer generated system for collecting
and recording inspection data during forging and
machining process. |
QA
Manager |
. |
MOPQC |
| Strategic Plan, Corporate |
Formal
report generated by the CEO which sets overall
corporate goals. Paper copy maintained as a record
in Management Review File |
President |
5
Years |
MREVU |
|
Steel
Info <on computer> |
The
central computer database system for raw
material. Data from this database is used
throughout the computerized
systems. |
Steelyard Lead Man |
30
years |
CUTIT
CYCLE
RECRM
|
| Steelyard Scrap Log |
Form
filled out by the Steelyard Workers for scrap
count and scanned into M2M. The Steelyard Scrap
Log is forwarded to the Materials Clerk for scrap
causes to be entered in M2M. |
Steelyard Supervisor |
. |
SCRAP |
| Steel
Stickers |
Stickers
placed on the bundle tags with the lot number,
size, grade, heat code, weight, and
vendor. |
Materials Manager |
. |
RECRM |
| Steelyard Cycle Count
Schedule |
Calendar
containing schedule of steelyard bins and
corresponding cycle count due dates
(S:\ACCTNG\INVENTORY
COUNTS\SteelyardCycleCount.xls) |
Controller |
3
years |
CYCLE |
| Steelyard Cycle Count Form |
Blank
form used to record Steelyard cycle count
information. Included in the (S:\ACCTNG\INVENTORY
COUNTS\SteelyardCycleCount.xls) |
Controller |
3
years |
CYCLE |
| Steelyard
Daily Scale Checklist |
Form
used to record daily the scale weights for the
box/crane. |
Steelyard Supervisor |
1
month |
RECRM |
| Steelyard Inventory Report |
Excel
spreadsheet report, links to M2M. Contains
steelyard info by Bundle ID & Bin; included
in (S:\ACCTNG\INVENTORY
COUNTS\SteelyardCycleCount.xls) |
Controller |
3
years |
CYCLE |
| Steelyard Clipboard |
Clipboard that holds the "Traveler
and/or BOM" in the Steelyard office to hold
heat code and heat code changes for jobs waiting
to be run. |
Steelyard Supervisor |
. |
CUTIT |
| Steelyard Cutting Sheet |
Form
used by the steelyard to log the cutting of raw
material. Travels with Billet
Traveler |
Steelyard Supervisor |
2
years |
CUTIT |
|
Steelyard
Traveler
(Traveler in M2M has taken the place of the
Next Job ticket and/or Cutting Ticket
)
|
Form
specifying what raw material is to be cut in what
quantities and to what dimensions for a
job. |
Materials
Manager |
2
years |
CUTIT
JSTRT
PSCHD
|
|
Stocking
Program in <M2M>
(was Consignment
Purchase Order)
|
Document used to order
items for the tool crib from vendor following
routine purchasing procedures |
Machining Department
Manager |
30
years |
MCRIB |
| Supplier Approval
File (supplier folder) |
File
maintained by QA Manager with details of
supplier evaluation and approval. In
supplier/chronological
sequence.
|
QA
Manager |
10
years |
SAPVL |
|
Supplier Info <on
computer>
|
The
central computer database system for suppliers
and subcontractors. The supplier notes section
includes supplier evaluation and re-evaluation
information. Data from this database is used
throughout the computerized
systems. |
QA
Manager |
20
years |
SAPVL |
| Synchronizer Gantt
Chart |
Shop Schedule in M2M. |
Production Scheduler |
. |
. |
| Tax
Exempt Certificate |
Certificate for the
purchase of tangible personal property or
taxable services for resale or for use in
performing taxable services where such property
becomes a component part of the property upon
which the services are performed and will be
actually transferred to the purchaser. WV Code
§ 11-15-9(a)(9)
An Exemption Certificate may be
used only to claim exemption from tax upon a
purchase of tangible personal property or
services which will be used for an exempt
purpose.
A purchaser may file a blanket
Exemption Certificate with the vendor to cover
additional purchases of the same general type
of property or service. However, each
subsequent sales slip or purchase invoice
evidencing a transaction covered by a blanket
Exemption Certificate must show the
purchaser’s name, address and Business
Registration Certificate Number for purposes of
certification.
|
Controller |
. |
NEWDI |
|
Tags
and Labels
|
Various types of metal and paper tags and
stick-on labels are used throughout forging
and/or machining process. Green tags for
"Ready to Ship", yellow tags for
"MPI Test" and red tags for
"Rework".
|
Steelyard Lead Man, QC Supervisor, Post Forge
Leadman, Machining Department
Supervisor |
. |
Used
throughout |
|
Team
Member Training File
|
Folder
for each team member showing individual's
training or plans. Used in conjunction with
training modules and training attendance sheets.
Filed in Personnel office Training files in
alphabetical order. |
Training
Coordinator |
Lifetime of employment plus 10
years |
TRECS |
| Technique Sheet |
Instructions on how to perform magnetic
particle inspection for a specific part. The
Technique Sheet is kept on the server (S:\POST
FORGE\Technique Sheet .xls) |
Post
Forge Supervisor |
. |
MFLUX |
| 3D Die Design
Checksheet |
Form
used to show Engineering die design intent and
then approval of same for 3D die designs. Stored
in Engineering files. |
VP
Quality & Engineering |
10
years |
CASTS
DIMKR
SOLID
|
| 13WeekOutlook.xls |
Spreadsheet for a 13 week analysis of sales $
to ship on Sales Orders and to move into
inventory-consigned items not
included. |
Sales
Operation Manger |
. |
ORDUE |
|
Time
Cards/Sheet
|
Cards/Sheet filled out for non-exempt team
members to record the hours worked daily/per
week. Reconciled at the end of each pay period by
Supervisors and submitted to Payroll Clerk.
Stored in Accounting. |
Payroll
Clerk |
5
years |
. |
| TFQM
Archive |
Paper
copy of Trinity Forge Quality Manual, with CD-ROM
of contemporaneous TOPs system, retained for
archive purposes in Controller's file safe
(file initiated 11/01/2006) |
. |
20
years |
TFQMM |
| TFQM
Update Notification List |
List
maintained in Audit Manager's personal email
directory of customers needing notification of
Quality Manual changes.” |
Audit
Manager |
. |
TFQMM |
|
TFQM
Release File
|
Release
and distribution information regarding Trinity
Forge Quality Manual. Maintained in Audit
Manager's email file.. |
Audit
Manager |
10
years |
TFQMM
DOCUM
|
|
TFTP
Release File
|
Release
and distribution information regarding Trinity
Forge Team Positions. Maintained in
Computer. |
Training
Coordinator |
10
years |
TFQMM
DOCUM
|
|
Tooling Cutting Ticket
|
Document detailing what needs to be done
and what has been done for die preparation.
Filed in Engineering files.
|
Engineer |
10
years |
DSCON |
|
Tooling Info <on
computer>
|
The
primary central computer database system for
tracking the materials needed for the forging
process. Data from this database is used
throughout the computerized
systems. |
Engineering Assistant |
. |
FTEMP |
|
Tooling Job Order <on
computer>
|
Purchasing document issued for dies or
other tooling and for other die related
accessories. Located in the Tooling
program.
|
Die Shop
Supervisor |
5
years |
SINKR
PATRN
|
| Tool
Crib Inventory Report |
Form
used to record physical inventory
counts. |
Accounting Manager |
. |
MCRIB |
|
TOP
Release File
|
Release and distribution information
regarding Trinity Operating Procedures.
Maintained on computer.
|
Tops
Clerk |
5
Years |
TOPSM
DOCUM
|
|
TOP
Violation Notification Form
|
Form
used to record an employee's violation of
specific TOP procedures. Filed in employees
personnel file.
|
HR
Manager |
Lifetime
employment plus 10 years |
ENFRC |
|
Training
Record
|
Records of each person who has received
each unit of instruction in the training
program. Copy stored chronologically in Team
Member Training File for each trainee. Contains
information for how training was later deemed
"effective"
|
Training Coordinator
|
Lifetime
employment plus 10 years |
TRECS |
| Training
Requirement Checklist |
Form
used by the Training Coordinator to record
employee name, number, team position and modules
completed with completion
dates. |
Training
Coordinator |
Lifetime
employment plus 10 years |
TRECS |
|
Traveler
for After Run Die Procedures
(Traveler in M2M has taken the place of
heat code slip)
|
This
procedure covers the steps followed with the dies
and other tooling after a forging job is
complete. |
Die Shop
Supervisor |
. |
AFTFG |
| Trinity
Forge General Hardness Chart |
Chart
with lot size, sample size, defects accepted and
defects rejected. |
QA
Manager |
. |
TREAT |
| Trinity
Forge Environmental Management System
Manual |
Highest
level document of Trinity Forge Environmental
Management System. Has formal control procedures.
Maintained on the Internet at http://www.trinityforge.net/enviromanual.htm |
Environmental Coordinator |
10
Years |
TFEMS
|
|
Trinity Forge Quality Manual
(TFQM)
|
Highest level document of Trinity Forge
Quality System. Has formal control procedures.
Maintained on the Internet at
http://www.trinityforge.net/qualitymanual.htm
|
QA
Manager |
10
years |
TFQMM |
|
Trinity Forge Team Positions
(TFTPs)
|
Documents detailing the responsibilities
and requirements of each position on the
Trinity Forge team. Has formal control
procedures. TFTPs are available
on-line.
|
Training
Coordinator |
10
years |
TFTPM
DOCUM
|
|
Trinity Forge Training Modules (TFTMs)
<on computer>
|
Documents detailing each "course of
study" in the training program. Has formal
control procedures. TFTMs are available on-line.
Masters are kept in personal computer
files. |
Training Coordinator
|
10
Years |
TFTMM
DOCUM
|
| Trinity
Operating Procedures (TOPs) |
Hypertext manual of written procedures
covering the various aspects of Trinity
Forge's operation (this document). Has
formal control procedures. Indexed with
appendices to help locate specific
TOPs
|
President |
10
Years |
TOPSM
|
|
Trinity Procedure
Specifications (TPS) <on computer>
<Replaced by M2M>
|
The
primary central computer database system for
translating customer specifications into Trinity
specifications. Data from this database is used
throughout the computerized
systems. |
VP Quality &
Engineering |
On
computer |
TPSMM |
|
Urgent Release
Form
|
Form
submitted by steelyard personnel whenever
material must be cut before all specifications of
the raw material (typically receipt of mill test
results) have been met. Stored in Certs files in
computer program in heat code
sequence. |
Materials
Manager
|
3
year |
URGNT |
| Vendor
Rating Form |
Form
printed with Approved Vendor List used to rate
the quality of vendors. |
QA
Assistant |
. |
DOCUM |
| Viewer
File |
File
that has been created with the Imaging System in
order to view prints |
VP Quality &
Engineering |
20
Years |
PRINT
CADFL
|
| Viewer
Approved Folder |
Folder
where the approved cad/cam file image resides
prior to placement in the viewer
database. |
VP Quality &
Engineering |
. |
PRINT
CADFL
|
|
Viewer
Unapproved Folder
|
Folder
where the unapproved cad/cam file image
resides, while waiting approval (usually from
the customer) prior to placement in the Viewer
Approved Folder.
|
VP
Quality &
Engineering
|
. |
PRINT
CADFL
|
|
Weld
Log
<Assembly Log>
|
Process
Log used to record heat codes, serial numbers,
welding material, and customer specification also
used to acknowledge parts have been inspected and
recorded. A copy is retained in customer file
with certifications. |
Machining Department
Manager |
20
years |
MORDR
MOPQC
|
|
Witness Statement
|
Statement taken from an employee who
witnessed an on-the-job accident by a
co-worker.
|
HR
Manager |
6
years |
ACDNT |
|
Work
Order Info <on computer> now
"M2M"
|
The
central computer database system for
subcontractor work orders. Part of the
Inventory/Order entry system. Data from this
database is used throughout the computerized
systems. |
Production Scheduler
|
. |
SUBCO |
