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TOP-EMERP: Emergency Preparedness
REV:04/10/08

SCOPE: This procedure covers the EMERGENCY RESPONSE AND PREPAREDNESS POLICY for inclement weather, chemical leaks or spills, hazardous waste leaks or spills, fire and explosion emergencies.

Training on the procedure to follow will be performed upon initial implementation of the plan, upon employment, change of responsibilities or change of plan, and at least annually thereafter. Periodic emergency drills may be performed.

INCLEMENT WEATHER

  1. Tornado Emergencies - When, through information received from local weather announcements, it is determined that evacuation should begin, the following steps are to be taken:
  1. Manufacturing Manager or Production Supervisor or anyone else knowing of emergency or its potential will announce it on all channels of the walkie-talkie radio and will notify the personnel at the Machining Department via intercom. Each person hearing such announcement (either on the radio or by word-of-mouth) will then notify all persons in his/her area and any other person he/she encounters.
  2. All workers will immediately evacuate the work area and assemble in the following areas: Plant and maintenance personnel proceed to the men's locker room (assuring that west door is barred) and foreman's office (especially ladies); office staff proceed to training room; Machining Department personnel proceed to their respective locker rooms and office bathroom hallway area. Hard hats and safety glasses or grinding goggles should not be removed. Radios should be carried along.
  3. At the gathering points, each supervisor or leadman is responsible for determining the presence of his/her workers. Any individual unaccounted for should be reported to the Human Resources Manager or senior manager present.
  4. Each individual will either lie stomach down, hands clasped over head, or kneel with knees bent and place head down with hands clasped over head. (If wearing one, keep hard hat on).
  5. Once danger has passed, any injuries will be assessed and treated under the direction of either the Human Resources Manager or the senior manager present. Medical supplies are stored in the first-aid cabinet in the shop warehouse. A small portable kit is kept in the Training Room in the office building and Human Resources Manager's office.
  6. As necessary, decisions will be made on continuing or ceasing plant operations for remainder of the shift. Supervisors are responsible for providing aid and support in the emergency situation.
  1. Other Inclement Weather - During other types of inclement weather (flood, ice, heavy rains, etc.) which require evacuation, the following steps are to be taken:
  1. Manufacturing Manager or Production Supervisor or anyone else knowing of emergency or its potential will announce it on all channels of the walkie-talkie radio and will notify the personnel at the Machining Department via intercom. Each person hearing such announcement (either on the radio or by word-of-mouth) will then notify all persons in his/her area and any other person he/she encounters.
  2. All workers will immediately evacuate the work area and assemble in the following areas: Plant and maintenance personnel proceed to the men's locker room (assuring that west door is barred) and foreman's office (especially ladies); office staff proceed to training room; Machining Department personnel proceed to their respective locker rooms and office bathroom hallway area. Hard hats and safety glasses or grinding goggles should not be removed. Radios should be carried along.
  3. At the gathering points, each supervisor or leadman is responsible for determining the presence of his/her workers. Any individual unaccounted for should be reported to the Human Resources Manager or senior manager present.
  4. Once danger has passed, any injuries will be assessed and treated under the direction of either the Human Resources Manager or the senior manager present. Medical supplies are stored in the first-aid cabinet in the shop warehouse. A small portable kit is kept in the Training Room in the office building and Human Resources Manager's office.
  5. As necessary, decisions will be made on continuing or ceasing plant operations for remainder of the shift. Supervisors are responsible for providing aid and support in the emergency situation.

CHEMICAL LEAKS OR SPILLS

  1. Non-Hazardous Chemicals
  1. Non-hazardous chemicals will be cleaned up and disposed of in a safe and healthful manner under the direction of the Environmental Coordinator, Maintenance Manager, Maintenance Supervisor, or senior maintenance employee present.
  2. In a chemical leak or spill where questions arise regarding proper cleanup or disposal, the Maintenance Manager or the Maintenance Supervisor will contact the chemical manufacturer.
  3. Conceivably, there should be no need to evacuate the workplace; however, if this situation does arise, the senior employee involved will evacuate the plant or work area, as described for tornado emergencies above.
  4. At the gathering points, each supervisor or leadman is responsible for determining the presence of his/her workers. Any individual unaccounted for should be reported to the Human Resources Manager or senior manager present
  5. Once everyone is assembled in the gathering points, any injuries will be assessed and treated under the direction of the Human Resources Manager or the senior manager present, and an explanation of the situation will be given.
  6. As necessary, decisions will be made on continuing or ceasing plant operations for remainder of the shift. Supervisors are responsible for providing aid and support in the emergency situation.
  7. Following any spills, the Environmental Coordinator (as of 08/01, this is Marcus Jimenez, extension 6638) will evaluate how the prevention plan was successful in responding, and if necessary, how it can be improved
  1. Hazardous Chemicals - Information regarding proper steps to take in case of a leak or spill will be covered upon implementation of the program, upon employment, change of responsibilities or change of plan, and at least annually thereafter as a part of the Right-To-Know Program.
  1. Hazardous chemicals will be cleaned up and disposed of in a safe and healthful manner under the direction of the Maintenance Manager, Maintenance Supervisor or senior maintenance employee present.
  2. Chemical spills and leaks will be cleaned up and disposed of in the manner indicated by the Material Safety Data Sheet. If questions arise regarding proper cleanup or disposal, the Maintenance Manager or the Maintenance Supervisor will contact the chemical manufacturer.
  3. The Manufacturing Manager or Production Supervisor or anyone else knowing of emergency or its potential will announce it on all channels of the walkie-talkie radio and will notify the personnel at the Machining Department via intercom. Each person hearing such announcement (either on the radio or by word-of-mouth) will then notify all persons in his/her area and any other person he/she encounters.
  4. All workers will immediately evacuate the work area and assemble in the following areas: Plant and maintenance personnel proceed to the men's locker room (assuring that west door is barred) and foreman's office (especially ladies); office staff proceed to training room; Machining Department personnel proceed to their respective locker rooms and office bathroom hallway area. Hard hats and safety glasses or grinding goggles should not be removed. Radios should be carried along.
  5. At the gathering points, each supervisor or leadman is responsible for determining the presence of his/her workers. Any individual unaccounted for should be reported to the Human Resources Manager or senior manager present.
  6. Once everyone is assembled in the gathering points, any injuries will be assessed and treated under the direction of either the Human Resources Manager or the senior manager present. Anyone who requires treatment other than first-aid and can be transported by personal vehicle will be taken immediately to a local physician or hospital. If necessary, an ambulance will be summoned.
  7. As necessary, decisions will be made on continuing or ceasing plant operations for remainder of the shift. Supervisors are responsible for providing aid and support in the emergency situation.
  8. As necessary, local, state and federal authorities will be notified in order to protect the local community or in an effort to provide information regarding a potential threat to the environment. Agencies which should be contacted are indicated on the EMERGENCY CONTACT LIST.
  9. Following any spills, the Environmental Coordinator (as of 08/01, this is Marcus Jimenez, extension 6638) will evaluate how the prevention plan was successful in responding, and if necessary, how it can be improved

HAZARDOUS WASTE LEAKS AND SPILLS

There are no recognized hazardous waste product(s) that may result in a leak or spill of some type from our processes. However, if some should unexpectedly arise, the following is our plan. Information regarding proper steps to take in case of a leak or spill will be covered upon implementation of the program, upon employment, change of responsibilities or change of plan, and at least annually thereafter with the people who may be directly involved with the cleanup of any specified toxic material. This information will contain the following elements:

Exposure to _______ use _______ safety equipment, follow ________ steps, be alert for _______ symptoms and be aware that further information is available _______.

  1. Upon leak or spill...
    1. The Maintenance Manager or individual directed by him/her will immediately shut down any equipment which may be contributing to the release.
    2. The Environmental Coordinator (as of 08/01, this is Marcus Jimenez, extension 6638`) will observe the amount of leak or spill and its source to determine the type of action needed.
    3. Trained individuals will be notified of the spill and instructed in the method of removal necessary.

  2. Following cleanup...
    1. The Environmental Coordinator will ensure that the cause of the leak or spill has been corrected before operations resume.
    2. As necessary, local, state and federal authorities will be notified in order to protect the local community or in an effort to provide information regarding a potential threat to the environment.

  3. Spills, leaks, and other discharges, including discharges of hazardous substances in reportable quantities will be recorded in order to help minimize incident recurrence, ensure correct response with appropriate clean-up activities, and maintain compliance with legal requirements. This will be done by the Environmental Coordinator. He/she will keep track of reported incidents to follow up on inspection results as well as reported spills, leaks, or other discharges. The records will include the date and time of the incident, weather conditions, duration, cause, environmental problems, response procedures, parties notified, operating procedures, and/or equipment needed to prevent recurrence. Reports of spills that are made to the National Response Center in the event of a reportable quantity discharge will also be documented by the Environmental Coordinator.

FIRE AND EXPLOSION

Training on the procedure to follow will be performed upon initial implementation of the plan, upon employment, change of responsibilities or change of plan, and at least annually thereafter.

  1. Trained Trinity Forge fire fighters will not be permitted to fight fires unless there are more people in the immediate area that can help and/or rescue as needed.
  2. In the case that a fire begins to spread or the danger to workers increases, evacuation will be necessary. The local fire department will be contacted by anyone who witnesses such a fire.
  3. Manufacturing Manager or Production Supervisor or anyone else knowing of emergency or its potential will announce it on all channels of the walkie-talkie radio and will notify the personnel at the Machining Department via intercom. Each person hearing such announcement (either on the radio or by word-of-mouth) will then notify all persons in his/her area and any other person he/she encounters.
  4. All workers will immediately evacuate the building through the nearest exit and assemble in the most convenient area: the parking lot nearest the individual's work area but not in the area directly affected by the emergency. Hard hats and safety glasses or grinding goggles should not be removed. Radios should be carried along.
  5. At the gathering points, each supervisor or leadman is responsible for determining the presence of his/her workers. Any individual unaccounted for should be reported to the Human Resources Manager or senior manager present.
  6. Once danger has passed, any injuries will be assessed and treated under the direction of either the Human Resources Manager or the senior manager present. Medical supplies are stored in the first-aid cabinet in the shop warehouse. A small portable kit is kept in the Training Room in the office building and Human Resources Manager's office.
  7. As necessary, decisions will be made on continuing or ceasing plant operations for remainder of the shift. Supervisors are responsible for providing aid and support in the emergency situation.

EMERGENCY CONTACTS

Trinity Forge's Environmental Coordinator (as of 08/01 this is Marcus Jimenez, extension 6638)

Mansfield Fire Department

Phone 911 for emergency

To report non-emergency contact, Paul Smith at 473-1104

Disposal Solutions

Brent Rowland

800-544-1313

(Can handle hazardous spill emergencies 24 hours a day, 7 days a week).

Local Emergency Planning Committees (LEPC)

Johnson County

Mr. Richard Ambrose

113 W. Chambers Street

Cleburne, TX 76031

LEPC Phone: 817-556-6352

Spill Phone: 817-556-6352

Chemical or Hazardous Waste Spills or Leaks

TNRCC

Emergency Response Unit Field Operations Division

P.O. Box 13087

Capitol Station

Austin, Texas 78711

512-463-7727 (24 hour hotline)

Hazardous Waste Emissions

Texas Air Control Board

Emergency Management Division

6330 Highway 290 East

Austin, Texas 78723

512-451-5711

Fatalities or Catastrophes Hospitalizing three or More Individuals within eight hours

Depart of Labor

Occupational Health and Safety Administration

8713 Airport Freeway, Suite 302

Fort Worth, Texas 76180-7604

817-577-2204 (metro)

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