| STEP |
WHO |
WHEN |
INFO TO
USE |
WHAT TO DO |
RESULTS |
|
1 |
Shipping Clerk |
Daily |
Shipping Queue |
Using Shipping Queue, watch due dates and
status of all jobs getting close to ship
date. |
No job forgotten |
| 2 |
Shipping Helper or Post-Forge
Helper |
Upon receiving completed
Traveler |
Container tags; Shipping Queue; Traveler;
copy of forging or QC print; Daily Scale
Checklist |
Prior to making Shipping Memo verify that
inspector(s) have stamped with employee stamp all
steps on the Traveler and the Inspection Label;
make Shipping Memo; refer to
TOP-BLAST and choose container size appropriate
for amount of goods to be shipped; also verify that
all parts completed all process steps that require
this before shipping parts; if parts have been
machined, mark all boxes with a green M (ex.
returned parts from an outside vendor); ensure that
parts containers are properly tagged; use copy of
print to identify parts; if required by Shipping
Memo, transfer parts* to special or customer-
supplied shipping container; when removing parts
from inventory, do an inventory transfer (M2M) to
move parts to the designated area; take parts to
the appropriate area; when removing parts from the
racks spray paint over the piece count and gross
weight; (only Traffic can remove parts from the
racks) (Inspector's label MUST be attached to
container identifying inspector responsible for
product that went inside a specific container - see
TOP-QCTRL); stamp Shipping Memo and return
Traveler to QC daily; check scale and fill out
Daily Scale Checklist (have scale repaired if
needed before weigh-counting); weigh-count parts,
(weigh-count tolerance is + or - 1/2%) After
inspection or re-work is completed re-weigh each
container placing the correct information on the
container; to show verification parts are correct;
move parts to warehouse or, if to be shipped
immediately, to loading area; give Shipping Memo
back to Shipping Clerk; the memo must reflect
changes when parts have been added to or taken out
of a container; do another inventory transfer
putting the parts back into finished goods. for
stock orders, or as specified by customer, line
containers with plastic bags; fill container with
parts, then add packet of desiccant; close
container; at this stage, if a sample box is made
only QC personnel may remove items from the sample
box; put the parts back in the designated bin on
the racks.
|
Finished goods stored in marked containers;
precautions taken to prevent rust; Daily Scale
Checklist initiated; |
3
|
Q C Inspector III (QC Inspector I as
back-up) |
After all processing and test steps are
complete |
Traveler, copy of forging print; Process Plan
or QC Supervisor's
instructions |
Verify that all steps have been successfully
completed on the Traveler; perform AQL dimensional
visual sampling per
TOP-POSQC; place green dot on container with
employee stamp; any Non-conforming part will be
dispositioned per
TOP-NOCON; approved for shipment by stamping off
on Traveler with employee stamp; place in packet and
put in out box in the Shipping
office. |
Steps verified are completed on
Traveler;other sampling done, if required; Traveler
stamped off; part approved to
ship. |
|
4 |
Post Forge Supervisor or Shipping
Leadman |
After all processing and testing steps are
complete |
Traveler; copy of forging print (or QC print
if available). |
Verify that all processes and testing are
completed per the Traveler; approve for shipment by
stamping "approved to ship" and forward
along with forging or QC print to Shipping
Clerk. |
Parts ready to ship; approved Traveler and
forging print or QC print to Shipping
Clerk |
|
5 |
Shipping Clerk |
Upon receiving Traveler and copy of
print |
Shipping Queue; Jobs Info; Traveler; copy of
forging or QC print; Shipping Memo |
Verify that all prior steps from Traveler
have been completed; if job is due, set up and stamp
for shipment. |
Parts placed into inventory; set up, if due
to ship |
|
6 |
Shipping Clerk |
Upon receiving completed Shipping Memo
back |
Shipping Memo; Jobs Info; blue
print(s) |
Verify count from all outside vendors; any
discrepancies notify Post Forge Supervisor; enter
parts shipped on Final Rejection Report; enter
weights & counts into computer; return Traveler
to QC Supervisor daily for disposition; stamp
Traveler; IF ANY HEAT CODE QUESTION, INVOLVE
SUPERVISOR IMMEDIATELY ...
STOP. |
Updated Jobs Info; tagged containers;
Traveler back to QC Supervisor; Production Scheduler
involved if heat code questions |
| 7 |
QC
Supervisor |
Upon receiving completed
Traveler |
Completed
Traveler; prints |
Verify that all prior steps from Traveler
have been completed; destroy Traveler and
prints. |
Traveler and
prints destroyed |
|
If Parts to Ship Immediately, Skip to Step
11
|
8
|
Shipping Leadman |
At least once every 3
months |
Inventory in M2M |
Check racks for stored
machined parts; if the box date is 3 months old or
older, open and check parts for damage and
deterioration; if parts are in good shape, stamp
boxes with review stamp inspection id, and the date;
if damage is found on a machined part, notify and
return parts to Machining Division Leadman
immediately; if parts are sent to Machining Division,
stamp boxes with review stamp, inspection id, and the
date upon their return. |
Machined parts monitored in
warehouse |
9
|
Machining Leadman or Machining QC
Inspector |
Upon notification from Shipping
Leadman |
Rusty or deteriorated machined
parts |
Inspect parts to assess damages; remove rust
by whatever means necessary; inspect to verify parts
are still in tolerance with specifications; re-dip in
rust-preventative; repack and return to Shipping
Dept. |
Damaged machined parts repaired and returned
to Shipping |
10
|
Shipping Leadman, or Shipping
Helper |
As time comes to ship parts from warehouse;
Jobs Info |
Shipping Queue; shipping tags; Shipping
Memo |
If only a partial shipment is to be made
break the Shipping Memo into 2 memos (both on paper
and on computer) and divide the parts out
accordingly*; check at least 10% of the parts (or a
minimum of one container, whichever is greater) for
damage and deterioration; re-clean the parts if
necessary*; recount and re-inspect against mixed heat
codes or part numbers and against mixed parts; if
indicated in Shipping Memo, transfer parts to special
or customer-supplied containers and tag the new
containers*; move the parts to the loading
area. |
Parts out of warehouse and back into normal
operations |
|
NOTE...STEPS 11 - 16 MAY BE STOPPED BY ANY
SUPERVISOR, MANAGER OR OFFICER.
|
11
|
Shipping Clerk |
When day comes to ship |
Shipping Queue; Jobs Info; Shipping Memos;
shipping tags |
Do "shipment setup" on computer;
print packing list and certs (or get from QA Manager
if "special certs" job); all certs must be
reviewed by at least two people (normally this is
done by the Shipping Clerk and the Shipping Leadman
but may involve the QA Manager if so noted in Jobs
Info); print shipping labels; put one copy of packing
slip and certs in envelope to go in parts container;
call truck line if needed or schedule Trinity Forge
truck;verify quantities on Shipping Memo and sign
certifications and Shipping Memos; If quantities
match, ship product; If quantities do not match, find
out what the discrepancy is and resolve; place in
Shop out box for shop. |
All paperwork prepared for job; job ready to
ship; truck scheduled; process halted if parts not
approved |
12
|
Shipping Helper |
When day comes to ship |
Certifications/Shipping
List |
Stamp container in which the certifications
are enclosed. All paperwork must be reviewed,
checked, and stamped with employee
stamp. |
Container with certifications
labeled |
13
|
Shipping Clerk |
After paperwork is ready and truck has been
scheduled |
Shipping Queue; Jobs Info; Shipping Memos;
shipping tags; job paperwork |
Print two Bills-of-Lading for all jobs to be
shipped; print customer address labels and for
containers. |
Containers labeled; Bill-of-Lading prepared;
ready to load truck |
14
|
Shipping Helper |
Upon notification by Shipping Clerk that all
is ready for shipment and truck is ready to
load |
Bill-of-Lading;
shipping envelope; labels |
Attach shipping labels to containers and
apply your stamp to each box; place envelope with
certifications in one of the shipping containers in
the shipment; load truck; when all is correct, stamp
with employee stamp Trinity Forge's copy of the
Bill-of-Lading; have a second Shipping worker review
counts and paperwork per step 11 (NOTE: this is
the last point at which Trinity Forge employees
control the parts - failure to detect and report
problems at this point would be considered to be a
very serious violation of procedure on part of both
team members); have driver sign bill-of-lading
and give copy to driver (unless Trinity Forge's
truck); except for truck lines; return paperwork to
Shipping Clerk. |
Final verification; truck loaded; parts
shipped with Bill-of-Lading and shipping envelope;
copy of double-stamped Bill-of-Lading returned to
Shipping Clerk |
15
|
Shipping Helper (not same as in step
13) |
Upon notification by other Shipping Helper
that truck is loaded |
Bill-of-Lading, shipping envelope; labels;
certifications |
Verify that all counts and paperwork are correct
(if not, notify your Supervisor); stamp bill of
lading with employee stamp (NOTE: this is the last
point at which Trinity Forge employees control the
parts - failure to detect and report problems at this
point would be considered to be a very serious
violation of procedure on part of both team
members). |
Double-stamped
Bill-of-Lading |
16
|
Anyone loading truck for
delivery |
Before truck is loaded |
Bill-of-Lading; Shipping Memo; any other
documentation provided |
If changes are made to any documents, the
documents MUST be initialed by a supervisor OR
reprinted with the corrections included and stamped
with employee stamp. |
Correct documents accompany
shipment |
17
|
Trinity Forge's Truck
Driver |
If parts to go on Trinity Forge's truck;
as given loads to deliver |
Bill-of-Lading; shipping envelope;
labels |
Ensure that containers agree with
Bill-of-Lading; deliver parts to address on
Bill-of-Lading*; get customer to sign bill of lading;
give shipping envelope and copy of Bill-of-Lading to
customer; return signed Bill-of-Lading to Shipping
Clerk. |
Delivered parts and paperwork; signed copies
of Bill-of-Lading back to Shipping
Clerk |
18
|
Shipping Clerk/ Shipping
Leadman |
After shipping parts |
Bill-of-Lading; Shipping
Memo |
Send one copy of Bill-of-Lading along with
all Shipping Memos to A/R Clerk. |
Job complete; paperwork to A/R Clerk for
billing purposes |
19
|
File Clerk |
After A/R Completes
Billing |
Bill-of-Lading |
File in Date Order. |
Shipping record maintained for future
reference |
