|
STEP |
WHO |
WHEN |
INFO TO USE |
WHAT TO DO |
RESULTS |
|
1 |
Shipping
Clerk |
Daily |
Shipping Queue |
Using Shipping Queue, watch due dates and
status of all jobs getting close to ship date. |
No job forgotten |
|
2 |
Shipping Helper or Post-Forge Helper |
Upon receiving
completed Traveler |
Container tags;
Shipping Queue; Traveler; copy of
forging or QC print; Daily Scale Checklist |
Prior to making
Shipping Memo verify that inspector(s) have stamped with employee stamp all
steps on the Traveler and the Inspection
Label; make Shipping Memo; refer to
TOP-BLAST and choose container size
appropriate for amount of goods to be shipped; also verify that all
parts completed all process steps that require this before shipping
parts; if parts have been machined, mark all boxes with a green M (ex.
returned parts from an outside vendor); ensure that parts containers
are properly tagged; use
copy of print to identify parts; if required by
Shipping Memo, transfer parts* to
special or customer- supplied shipping container; when
removing parts from inventory, do an inventory transfer (M2M) to move parts
to the designated area; take parts to the appropriate area; when removing
parts from the racks spray paint over the piece count and gross weight;
(only Traffic can remove parts from the racks) (Inspector's label MUST be
attached to container identifying inspector responsible for product that
went inside a specific container - see
TOP-QCTRL); stamp Shipping Memo and
return Traveler to QC daily; check scale and fill out Daily Scale
Checklist (have scale repaired if needed before weigh-counting); weigh-count
parts, (weigh-count tolerance is + or - 1/2%) After
inspection or re-work is completed re-weigh each container placing the
correct information on the container; to show verification parts are
correct; move parts to warehouse or, if to be shipped immediately, to
loading area; give Shipping Memo back to Shipping Clerk; the memo must reflect changes when parts have been added to or taken out of
a container; do another inventory transfer putting the parts back into
finished goods. for stock orders, or as specified by customer, line
containers with plastic bags; fill container with parts, then add packet of
desiccant; close container; at this stage, if a sample box is made only QC
personnel may remove items from the sample box;
put the parts back in the designated bin on the racks. |
Finished goods stored in marked containers;
precautions taken to prevent rust; Daily Scale Checklist initiated; |
3
|
Q C Inspector III (QC Inspector I as back-up) |
After all processing
and test steps are complete |
Traveler, copy of forging print; Process Plan or
QC Supervisor's
instructions |
Verify that all steps have been successfully
completed on the Traveler; perform AQL
dimensional visual sampling per
TOP-POSQC; place green dot on container with employee stamp; any Non-conforming part
will be dispositioned per
TOP-NOCON;
approved for shipment by stamping off on Traveler with employee stamp;
place in packet and
put in out box in the Shipping office. |
Steps verified are
completed on Traveler; other sampling done, if required; Traveler stamped off;
part approved to ship. |
|
4 |
Post Forge Supervisor or Shipping Leadman |
After all processing and testing steps are
complete |
Traveler; copy of forging print (or QC print if
available). |
Verify that all processes and testing are
completed per the Traveler; approve for shipment by stamping "approved to ship" and forward along with
forging or QC print to Shipping Clerk. |
Parts ready to ship; approved Traveler and forging
print or QC print to Shipping Clerk |
|
5 |
Shipping
Clerk |
Upon receiving Traveler and copy of print |
Shipping Queue;
Jobs info; Traveler; copy of forging or QC print; Shipping Memo |
Verify that all prior steps from Traveler have
been completed; if job is due, set up and stamp for shipment. |
Parts placed into inventory; set up, if due to ship |
|
6 |
Shipping
Clerk |
Upon receiving completed Shipping Memo back |
Shipping Memo; Jobs
Info; blue print(s) |
Verify count from all outside vendors; any discrepancies notify Post Forge
Supervisor; enter parts shipped on Final Rejection Report; enter
weights & counts into computer; return Traveler to QC daily; stamp Traveler; IF ANY HEAT CODE QUESTION, INVOLVE SUPERVISOR IMMEDIATELY ... STOP. |
Updated Jobs info; tagged containers;
Traveler
back to QC; blue print(s) destroyed; Production Control Manager involved if heat code questions |
|
If
Parts to Ship Immediately, Skip to Step 9 |
7
|
Shipping Leadman |
At least once every 3 months |
Inventory in M2M |
Check racks for stored
machined parts; if the box date is 3 months old or older, open and check parts for damage
and deterioration; if parts are in good shape, stamp boxes with review stamp inspection
id, and the date; if damage is found on a machined part, notify and return parts to
Machining Division Leadman immediately; if parts are sent to Machining Division, stamp
boxes with review stamp, inspection id, and the date upon their return. |
Machined parts monitored in
warehouse |
8
|
Machining Leadman or Machining QC
Inspector |
Upon notification from
Shipping Leadman |
Rusty or deteriorated machined parts |
Inspect parts to assess damages; remove rust
by whatever means necessary; inspect to verify parts are still in tolerance with
specifications; re-dip in rust-preventative; repack and return to Shipping Dept. |
Damaged
machined parts repaired and returned to Shipping |
9
|
Shipping Leadman, or Shipping Helper |
As time
comes to ship parts from warehouse; Jobs Info |
Shipping Queue; shipping tags; Shipping Memo |
If only a partial shipment is to be made break the Shipping Memo into 2 memos (both on paper and on computer) and
divide the parts out accordingly*; check at least 10% of the parts (or a minimum of one
container, whichever is greater) for damage and deterioration; re-clean the parts if
necessary*; recount and re-inspect against mixed heat codes or part numbers and
against mixed parts; if indicated in Shipping Memo, transfer parts to special or customer-supplied
containers and tag the new containers*; move the parts to the loading area. |
Parts out of warehouse and back into normal
operations |
|
NOTE...STEPS
9 - 11 MAY BE STOPPED BY ANY SUPERVISOR, MANAGER OR OFFICER. |
10
|
Shipping Clerk |
When day comes to ship |
Shipping Queue;
Jobs Info; Shipping Memos; shipping tags |
Do "shipment setup"
on computer; print packing list and certs (or get from QA Manager if "special certs" job);
all certs must be reviewed by at least two people (normally this is done by the
Shipping
Clerk and the Shipping Leadman but may involve the QC Manager if so noted in Jobs Info);
print shipping labels; put one copy of packing slip and certs in envelope to go in
parts container; call truck line if needed or schedule Trinity Forge truck; verify quantities on
Shipping Memos and sign certifications and Shipping Memos; If quantities match, ship product; If quantities do not
match, find out what the discrepancy is and resolve; place in Shop out box for shop. |
All paperwork prepared for job; job ready to
ship; truck scheduled; process halted if parts not approved |
11
|
Shipping
Helper |
When day comes to ship |
Certifications/Shipping
List |
Stamp container in which the certifications
are enclosed. All paperwork must be reviewed, checked,
and stamped with employee stamp. |
Container with certifications labeled
|
12
|
Shipping
Clerk |
After paperwork
is ready and truck has been
scheduled |
Shipping Queue; Jobs
Info; Shipping Memos;
shipping tags; job paperwork |
Print
two Bills-of-Lading for all jobs to be shipped; print customer address labels and for containers. |
Containers labeled;
Bill-of-Lading prepared;
ready to load truck |
13
|
Shipping Helper |
Upon notification by
Shipping Clerk that all is
ready for shipment and truck is ready to load |
Bill of Lading
; shipping envelope; labels |
Attach shipping
labels to containers and apply your stamp to each box; place envelope
with certifications in one of the shipping containers in the
shipment; load truck; when all is correct, stamp with
employee stamp Trinity Forge's copy of the
Bill-of-Lading; have a second
Shipping worker review counts and paperwork per step 11 (NOTE:
this is the last point at which Trinity Forge employees control the parts - failure to
detect and report problems at this point would be considered to be a very serious
violation of procedure on part of both team members); have driver sign bill-of-lading
and give copy to driver (unless Trinity Forge's truck); except for truck lines; return
paperwork to Shipping Clerk. |
Final verification; truck loaded; parts
shipped with Bill-of-Lading and shipping envelope; copy of double-stamped Bill-of-Lading
returned to Shipping Clerk |
14
|
Shipping Helper (not same as in step 13) |
Upon notification by other
Shipping Helper that
truck is loaded |
Bill of
Lading,
shipping envelope; labels; certifications |
Verify that all counts and paperwork are
correct (if not, notify your Supervisor); stamp bill of lading with employee stamp (NOTE: this is the last
point at which Trinity Forge employees control the parts - failure to detect and report
problems at this point would be considered to be a very serious violation of procedure on
part of both team members). |
Double-stamped
Bill-of-Lading |
15
|
Anyone loading truck for delivery |
Before truck is loaded |
Bill of lading; Shipping Memo; any other
documentation provided |
If changes are made to any documents, the
documents MUST be initialed by a supervisor OR reprinted with the corrections included
and stamped with employee stamp. |
Correct documents accompany shipment |
16
|
Trinity Forge's Truck Driver |
If parts to go on Trinity Forge's truck; as
given loads to deliver |
Bill-of-Lading; shipping envelope; labels |
Ensure that containers agree with
Bill-of-Lading; deliver parts to address on Bill of Lading*; get customer to sign bill of
lading; give shipping envelope and copy of bill of lading to customer; return signed
Bill-of-Lading to Shipping Clerk. |
Delivered parts and paperwork; signed copies
of Bill-of-Lading back to Shipping Clerk |
17
|
Shipping Clerk/ Shipping Leadman |
After shipping parts |
Bill-of-Lading; Shipping Memo |
Send one copy of
Bill-of-Lading along with all
Shipping Memos to A/R Clerk. |
Job complete; paperwork to A/R Clerk for
billing purposes |
18
|
File Clerk |
After A/R Completes Billing |
Bill-of-Lading |
Filed in Date Order. |
Shipping record maintained for future reference |
