| STEP |
WHO |
WHEN |
INFO TO USE |
WHAT TO DO |
RESULTS |
|
1 |
Cost
Accountant |
As
deem necessary, but typically daily |
Vendor
invoices for heat treat or lab work; Trinity Apps; own knowledge |
Enter
charges from vendor into Trinity Apps, in Jobs Info, under Work Order
Tab, according to DSN noted on invoice |
Cost
of outside heat treat and lab work assigned to specific DSN |
|
2 |
Invoice
Clerk |
Daily |
Trinity
Apps Invoice |
"Print
Screen" of invoices to be issued; photocopy and forward to Cost
Accountant |
Cost
Accountant notified of jobs fully shipped to customer |
|
3 |
Cost
Accountant |
As
deem necessary; but typically weekly |
List
of invoices provided by Invoice Clerk |
Use
Jobs Info in Trinity Apps to verify job status; if Fully Shipped, create
Costing Record |
Costing
Records created for jobs in Fully Shipped status |
|
4 |
Shipping Supervisor |
Daily |
Magnaflux
Log; Post Forge Log; own knowledge |
Review
Magnaflux Log. If time
recorded for a specific DSN, note on Post Forge Log.
Review shipping and post forge activities for the day.
Record hours worked and what type of work performed, also noting
on Post Forge Log. Forward
Post Forge Log to Cost Accountant. |
Cost
Accountant notified of time worked on a specific DSN |
|
5 |
Cost
Accountant |
As
deem necessary; but typically daily |
Post
Forge Log; Trinity Apps Costing Record |
Enter
info from Post Forge Log into Costing Record for each specific DSN |
Time
recorded for hours Post Forge, Shipping, or Magnaflux employees worked on
specific DSN |
|
6 |
Machining
Clerk |
As
Machining Jobs are complete, typically daily |
MPS;
Machine
Department Order; PPH Excel spreadsheets |
Enter
pertinent data in each job file, such as run, down, and setup time,
including machine numbers and other pertinent information |
Machines,
operations and run, down, and setup time recorded to specific DSN |
|
7 |
Cost
Accountant |
As
deem necessary, but typically weekly |
Windows
Explorer; Machine
Department Order; PPH Excel spreadsheets; Trinity Apps |
View Machine
Department Order; PPH Excel files with Windows Explorer, locating
recently modified files. Open
each file, obtaining necessary information to transfer into Costing
Record; enter information into Costing Record of each specific DSN |
Costing
information for machined jobs captured and recorded in Costing Record |
|
8 |
Cost
Accountant |
As
deem necessary, but typically semi-annually |
Post
Forge Log; Machine
Department
Order PPH files; Trinity Apps; income statement;
ABM Software |
Using
ABM software, load appropriate financial and costing information into
ABM Software and recalculate Cost Drivers; forward new Cost Drivers to
Systems Analyst, instructing to download into Trinity Apps |
Systems
Analyst instructed to download new Cost Drivers into Trinity
Apps |
|
9 |
Systems
Analyst |
Upon
notification from Cost Accountant |
Oracle;
Powerbuilder; any other software necessary to manipulate data to
download into Trinity Apps Jobs files; own knowledge |
Prepare
data supplied from Cost Accountant for
downloading into Trinity Apps; download into Trinity Apps; notify
Cost Accountant when done |
Ability
to calculate job costs with most recent Cost Drivers |
|
10 |
Cost
Accountant |
Upon
notification from Systems Analyst that job costs have been loaded into
Trinity Apps |
Trinity
Apps Jobs Info; JA Master; any other information deemed necessary |
Run
Query, through Excel, to extract job cost information, obtaining
assistance from President as necessary; save new query as JA
spreadsheet, noting range of dates in file name.
Be sure file is saved on shared directory for easy access for all
employees, and password protected with read-only access for most viewers |
Final
Job Costs calculated and placed on shared directory for all employees to
view |
|
11 |
Cost
Accountant |
When
all anticipated charges or time worked have been recorded in Trinity
Apps Jobs Info Work Order Tab and Costing Record |
Copy
of Invoice Queue; Trinity Apps; Post Forge Log; Machine
Department Order; PPH
Excel spreadsheets; any other information deemed necessary |
Modify
Job Status in Trinity Apps of each job from Fully Shipped to Job
Analysis |
Job
status changed to Job Analysis, indicating most job cost calculations
have been completed |
