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TOP-PRINT: Engineering Prints
REV:03/04/08

SCOPE: This procedure covers development, approval and control of formal drawings, which affect the quality of product, such as forging, die and machine drawings. Simple concept sketches are not covered.

STEP WHO WHEN INFO TO USE WHAT TO DO RESULTS
FOR INTERNAL PRINT CHANGES OR NEW DIE PRINTS START IN STEP 4
1 Anyone Upon receiving customer print Print received Immediately pass print to Customer Service Rep Print processing is begun promptly
2 Customer Service Rep Upon receiving customer print Customer print; Engineering file If same revision as shown in computer, send to Engineering Assistant; if different revision than shown in computer, place information in Print Review Spreadsheet; if an order was received with the print, see TOP-ORDER Print Review Spreadsheet opened; order processed per TOP-ORDER
3 Engineering Assistant Print Review Spreadsheet is updated Print Review Spreadsheet Send out the Print Review Spreadsheet breakdown every Tuesday, Friday and any other day where an update is warranted. Print Review Spreadsheet reminder forwarded
4 Engineer* Upon receiving notification of an update in Print Review Spreadsheet Print Review Spreadsheet and any associated print; Engineering files Review indicated print revision to determine degree of change; if no previous customer print on file; describe degree of change on Print Review Spreadsheet; if change does not affect our process note in Print Review Spreadsheet; if change requires a modification to the dies or other tooling, indicate it on Print Review Spreadsheet to initiate Quote process per TOP-QUOTE Print change reviewed; dies info updated if appropriate; Print Review Spreadsheet updated
5 Engineer As needed to make formal or revise current drawing Quote ticket on new die sale, die change order or other info Note: Any print update requires reviewing of all applicable prints. If existing drawing, use master CAD file from server (see TOP-CADFL) if not an existing drawing; begin a new CAD file (see TOP-CADFL); make drawing per request, working out details internally and working with our customer to identify key characteristics of the forging (when not already known from history); discuss any opportunities for improvement or get any information needed from other team members; if modification to existing drawing, add new revision level and carefully track and initial all changes on revision block; for new drawing (or re-draw) establish and initial title block; if using CAD, plot/print drawing; submit drawing to another engineer for review . Drawing made/updated and submitted to another engineer for review; forwarded to Engineering Assistant
6 Engineer Within 48 hours of receipt of notification of a pending Print Review Spreadsheet entry Print Review Spreadsheet breakdown email; Print Review Spreadsheet; storage folder for print reviews; associated print and/or Engineering files Review the necessary information to determine the required degree of change; if there will be no effect on our process and no changes are necessary update the Print Review Spreadsheet accordingly; if the print is better than the existing viewer print and no change is indicated per step 4, forward the print to the Engineering Assistant as a replacement print; for new prints where no previous print exist, new revisions of existing prints, or requested modifications to existing prints update the Print Review Spreadsheet; forward to the Engineering Assistant. (See Step 10)

NOTE: For all prints placed in the Viewer approved folder; for indicated modifications to the dies/tooling or machine/forge process update the Print Review Spreadsheet to initiate the Quote process per TOP-QUOTE.

 Print change reviewed; Viewer updated; Dies info updated; Die Change Order issued when required
7 Engineer (other than one in step 5) As given drawing to review Drawing provided by an Engineer plus any source documents he/she can provide Review for approval another Engineer's drawing as appropriate; if disapprove, return to that Engineer stating reservations either verbally or marked on drawing; if approved; electronically initial revision "Appvd" block of reviewed print; for new dies initial on "Chk'd" block of new print. Drawing reviewed, approved/ disapproved and returned to Engineer (who repeats step 4 if disapproved)
8 Engineer Upon receiving peer-approved drawing Approved drawing Verify that drawing is properly approved; determine whether customer or vendor print approval is required. Decision as to next step
IF CUSTOMER PRINT APPROVAL NOT REQUIRED, GO TO STEP 15
9 Engineer Upon finishing new master drawing Internally approved Engineer's directions Make 2 copies of drawing; stamp DESIGN APPROVAL REQUIRED; forward to Engineering Assistant per TOP-CADFL Prints to Engineering Assistant
* "Engineer" refers to the member of the Engineering Department assigned the die in question. If there is any question as to which Engineer is assigned a particular die, the VP of Quality & Engineering decides.
10 Engineering Assistant After receiving print from Engineer Updated Print Review Spreadsheet; Customer Info Send print to customer; file papers; place copy of cover letter in Print Follow-Up File. Print with cover letter to customer; copy of cover letter to Print Follow-Up File; e-mail to Engineering File
11 Engineering Assistant Bi-weekly Print Follow-Up File Notify VP Quality & Engineering of customers who have not responded to approval process Prints not lost at customer
12 Engineering Assistant Upon receiving customer response back Response from customer (letter, print, etc.); Print Follow-Up File E-mail customer's approval/ disapproval; file print or cover letter (if any). E-mail notification; any print or cover letter to files.
13 Engineer Upon receiving customer response regarding print (dis)approval status Customer response, including any print Notify VP-Sales if any customer change may have pricing implications; determine next step Notification to VP-Sales if needed; decision regarding next step
14 Engineer IF PRINT IS DISAPPROVED BY CUSTOMER Cover letter; print; customer print, sketch, sample or specifications Determine degree of changes needed to print (go back to Step 4) Change determined and back to Step 4
15 Engineer Customer approval of a drawing Approved drawing Prepare CAD and viewer files for production per TOP-CADFL; place the approved viewer approved folder and enter the information in the print naming convention spreadsheet; forward CAD files and approved drawings to Engineering Assistant. CAD files and approved drawings to Engineering Assistant
16 Engineering Assistant Upon receiving approved drawing and Viewer File Approved drawing and Viewer File Put drawing in Engineering Print Files; Viewer File per TOP-CADFL and assign proper print status in viewer. Approved drawing in Engineering Print File and Viewer File
PRINT DISTRIBUTION
17 Engineering Assistant Daily Files in the Viewer Approved Folder Review the Viewer Approved Folder; if new files are listed and there are corresponding prints in the Viewer Approved Folder rename the files in the Viewer Approved Folder; once the prints are renamed, follow the instructions listed for each print. Viewer Approved Folder updated
REDLINING PRINTS
18 User of controlled print copies As need to "redline" copy Print copies and other info Pencil in notes or figures as needed on print, initialing and dating each such "redline" and, if redline changes any data originally on the print, include the reasoning and authority behind the change [note: redlines made prior to 4/93 did not require initialing and such]; if redline info needs to be added to print, notify Engineer*. Controlled redlining of prints
PRINTING PRINTS
19 Anyone As needed to print out approved prints from viewer Print copies; stamps (located by the Engineering printer) When a print is needed for a specific job, stamp it with the "Approved for" stamp and write in the job, date printed and printed by information; when a print is needed for any other reason, use the "Approved for 3 weeks from" stamp and write in the date printed and printed by information Controlled prints

Engineer* is the Engineer assigned to the customer

Note: "Customer" could be whoever is responsible to approve either a forging print or a machining print (i.e., customer could be our own Machining Department)

For information on a document or record, including definition, primary responsibility and retention, refer to the Document and Record Master List.


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