TOP-SAPVL: Supplier Monitoring and Approval

TOP-SAPVL: Supplier Monitoring and Approval

REV:01/27/11

SCOPE: This procedure covers review, approval and performance rating of all suppliers whose level of quality directly affects the quality of Trinity Forge's manufacturing service and their ability to meet customer requirements. Specifically covered are steel and other raw material, heat treaters, testing laboratories, calibrators, and any other group designated by the QA Manager.

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO	RESULTS
1	All team members who purchase	As select suppliers	Approved Vendor List	Ensure any purchase covered by this procedure is made from an approved supplier (heat treat, welding, plating and machining work orders are automatically restricted to approved suppliers by the computer system)	Purchases only from approved suppliers
2	All team members who purchase	When desired supplier is not on Approved Vendor List	null	Forward a request that the QA Manager consider approving a supplier. Include an explanation of why we need the supplier. A request should include a point of contact and phone/fax number.	Request made to QA Manager
3	QA Manager	As needed to consider approving a supplier	Any information QA Manager deems appropriate	Determine appropriate method to evaluate prospective supplier, including possibly Quality Survey letter or vendor audit per TOP-IAUDT . Where company has prior experience with supplier, Corrective Action Reports and other records must be considered. If any CARs were issued they must be resolved and closed. If the supplier is a new vendor for the company, notify A/P Clerk to have supplier added to M2M. Update supplier status in M2M (see note below regarding rating codes). Notify requesting team memeber that the suppier has been approved or disapproved.	Approval / disapproval decision with supplier status updated and communicated
4	Anyone	Upon questioning the level of quality of any approved supplier	Own judgment	Report concerns to QA Manager	QA Manager informed
5	QA Manager	At least monthly or when notified of concern	Supplier Info on computer and any information that may arise that indicates the need for an early review	Review Approved Vendor List in M2M and determine which suppliers need to be re-evaluated. Update status in M2M as deem appropriate.	Suppliers re-evaluated and their performance is rated as needed

NOTE - Supplier rating codes:

Worst - Do not utilize without prior approval.
Bad - Issues with quality, needs improvement, do not utilize without prior approval.
Needs work - Acceptable supplier, but needs close monitoring (new suppliers start here). See notes in M2M "User Defined Memo" field for documented issues.
OK - Acceptable supplier. See notes in M2M "User Defined Memo" field for documented issues.
Excellent - Supplier outstanding in both support and quality.

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REV:01/27/11

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