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TOP-SAPVL: Supplier Monitoring and Approval
REV:04/15/09

SCOPE: This procedure covers review, approval and performance rating of all suppliers whose level of quality directly affects the quality of Trinity Forge's manufacturing service and their ability to meet customer requirements. Specifically covered are steel and other raw material, heat treaters, welders, platers, machine shops, die sinkers, testing laboratories, calibrators, forging subcontractors, pattern and model makers, outside engineering services and any other group designated by the QA Manager.

STEP

WHO

WHEN

INFO TO USE

WHAT TO DO

RESULTS
1 All team members who purchase As select suppliers Approved Supplier List Ensure any purchase covered by this procedure is made from an approved supplier (heat treat, welding, plating and machining work orders are automatically restricted to approved suppliers by the computer system) Purchases only from approved suppliers
2 All team members who purchase When desired supplier is not on Approved Supplier List null Forward a request that the QA Manager consider approving a supplier. Include an explanation of why we need the supplier. A request should include a point of contact and phone/fax number. Request made to QA Manager
3 QA Manager As needed to consider approving a supplier Any information QA Manager deems appropriate Determine appropriate method to evaluate prospective supplier, including possibly Quality Survey letter or vendor audit per TOP-IAUDT . Where company has prior experience with supplier, Corrective Action Reports and other records must be considered. If any CARs were issued they must be resolved and closed. Approval / disapproval decision and supplier performance is rated.
4 QA Manager After approval/disapproval decision Initial Evaluation for Approved Supplier and notes Update Supplier Info on computer with approved-for codes, approved-through date and appropriate notes; file working papers; notify affected parties Updated computer records; Initial Evaluation for Approved Supplier and notes to Supplier Approval File as needed, note(s) routed announcing decision
5 Anyone Upon questioning the level of quality of any approved supplier Own judgment Report concerns to QA Manager QA Manager informed
6 QA Manager At least monthly Supplier Info on computer and any information that may arise that indicates the need for an early review Determine which suppliers need to be re-evaluated; Update their Re-Evaluation for Approved Suppliers as re-evaluations are made. Suppliers re-evaluated and their performance is rated as needed
7 QA Assistant Monthly TOP-DOCUM Print Approved Suppliers List and Distribute; retrieve obsolete copies of list; shred obsolete copies of list per TOP-DOCUM New copy distributed; old copy destroyed

For information on a document or record, including definition, primary responsibility and retention, refer to the Document and Record Master List.

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