|
STEP
|
WHO
|
WHEN
|
INFO TO USE
|
WHAT TO DO
|
RESULTS
|
| 1 |
Engineering Assistant |
As needed for certain quotations, new die sale or
resink notice |
Request for
Quote (during quoting or after sale) or resink
notice |
Solicit quotations from die sinking
subcontractors |
Request for quotations for die sinking and/or
other tooling work |
| 2 |
Engineering Assistant |
After receiving quotations back from Die
Sinkers |
Die Sinker quotations; Approved Supplier
List |
Review Die Sinker quotations; if more quote
solicitations are needed, go back to step 1; if an
unapproved supplier needs to be considered, petition
QA Manager to add die sinker to Approved Supplier
List; give quotation results (with
recommendation) to Engineer* |
Engineer has information to make die sinker
choice |
| 3 |
Engineer |
As needed to subcontract die work (typically
after receiving step 2 results) |
Die Sinker quotations and recommendations;
Approved Supplier List |
Decide on authorized Die Sinker to subcontract
die/tooling work; notify Engineering Assistant of Die
Sinker decision |
Engineering Assistant notified of Die Sinker
decision |
| 4 |
Engineering Assistant |
After receiving Die Sinker decision from
Engineer |
Tooling work order; forging print; die layout,
models, etc. |
Issue Purchase Order; when sending print(s)
with Purchase Order stamp print(s) per TOP-PRINT; make sure to
remove any customer information from print before
giving to Die Sinker; give printed copy of
Purchase Order plus additional information and materials
needed (ex: model or die blocks) to Die Sinker along
with written instructions, notes or sketches which
clarify exactly what is expected of the Die Sinker;
if it is a resink, ensure that models have been
updated; if Die Sinker is making models ensure prints
or die layouts are current; if motor freight is used,
send printed copy of
Purchase Order along with dies/tooling to be shipped to
Shipping Department |
Tooling work order sent to authorized Die Sinker
along with any additional info or materials; if
needed, dies/tooling sent to Shipping
Department |
| 5 |
Shipping Helper |
After receiving dies from Die
Shop |
Purchase Order |
Set up dies for shipment within one working day;
send email to Engineering Assistant when dies have
been shipped; give original Bill of Lading to
Accounts Payable |
Die set to ship; original Bill of Lading
sent to Accounts payable; email sent to Engineering
Assistant |
| 6 |
Die Shop Helper |
Upon arrival of Die Sinker |
Purchase Order |
Take dies/tooling to Die Shop; load die/tooling
on Die Sinker truck; give Die Sinker a copy of
the Purchase Order have Die Sinker sign a copy of the
Purchase Order to be kept with Traveler; sign Die Sinker's
copy of
Purchase Order. |
Die/tooling sent with Die Sinker; one copy
of
Purchase Order signed and sent with Die Sinker; one copy signed
by Die Sinker and retained by Die
Shop |
| 7 |
Engineer Assistant |
Upon receipt of email from Shipping Clerk/Post
Forge Helper |
Email from Shipping Clerk/Post Forge
Helper |
File email in die specific Public Email
folder |
Email filed for documentation |
| 8 |
Shipping Helper |
On return of die/tooling |
Bill of Lading; Die sinker's paperwork |
Take dies/tooling to Die Shop; notify Engineering
Assistant dies/tooling have been received and taken
to Die Shop; take Bill of Lading to Accounts Payable
Clerk. |
Dies/tooling taken to Die Shop; Engineering
Assistant notified; Bill of Lading to Accounts Payable Clerk |
| 9 |
Accounts Payable Clerk |
Upon receipt of Bill of Lading and invoice |
Bill of Lading and invoice |
Match receiver to invoice; get approval from
supervisor from each department; enter in Accounting
System then pay on designated due
date |
Bill paid |
| 10 |
Die Shop Worker |
As dies and other work return |
Die sinker's paperwork; tooling work
order |
Enter tooling dimensions and change status to
returned; make dies/tooling ready per TOP-DSHOP |
Tooling status modified to returned; updated
sizes of all tooling entered |
| 11 |
VP-Quality & Engineering |
Upon receiving die sinker's
invoice |
Die sinker's invoice; die sinker's
quotation |
Check invoice against die sinker's quotation
and resolve discrepancies; forward original of die
sinker's invoice to Accounts Payable Clerk; send
copy of invoice to Engineering
Assistant |
Verified invoice sent to be paid; copy sent to
Engineering Assistant |
