SCOPE: This procedure covers the maintenance of the reference specification library (see examples at bottom of page).

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO	RESULTS
1	Any team member	Upon receiving a new or updated reference specification	New or updated specifications	Forward new or updated specifications to QA Manager for review.	New or updated reference specifications forwarded to QA Manager for review.
2	QA Manager	Upon receiving a new or updated reference specification	New or updated specifications	Review new or updated specifications; when reviewed  forward to QA Clerk.	New or updated reference specifications reviewed and forwarded to QA Clerk.
3	QA Clerk	Upon receiving new or updated specifications from QA Manager	New or updated specifications	Place new or updated Customer Specifications on line in the Specification Directory. When updating a Customer Specification place the obsolete Customer Specifications in the customer's Obsolete Specification File.	Specification Library updated; obsolete Customer Specifications placed in Customer Specification Obsolete File.
4	Customer Service Representative	As review customer POs specifying a particular revision level of a reference specification	Customer Purchase Order	Verify that all specifications and the current revision level is the same as on the purchase order; notify QA Manager and Engineer* assigned to customer. if specifications and revision levels do not match the purchase order.	Specifications verified: QA Manager and Engineer* assigned to customer notified if specifications do not match
5	QA Manager	Notification from Customer Service Representative that a specification and revision level is not the same as on the purchase order	Customer Purchase Order; referenced specification(s), and possible communication with customer	Compare Router with specifications on purchase order (as needed, have QA Clerk order appropriate documents and have them added to the library per Steps 1, 2 and 3); change Router per TOP-TPSMM if needed and notify the Customer Service Representative.	Router changed if needed; appropriate documents added to library; Customer Service Representative notified
6	QA Manager	At least annually (typically during internal audit of this TOP)	Specification Library	Audit per TOP-IAUDT	Specifications Library audited
*"Engineer" refers to the member of the Engineering Department assigned to the customer. If there is any question as to which Engineer is assigned, the VP-Quality & Engineering decides. EXAMPLES OF REFERENCE SPECIFICATION SOURCES: American National Standards Institute (ANSI) American Petroleum Institute (API) American Society of Mechanical Engineers (ASME) American Society of Testing Materials (ASTM) National Association of Corrosion Engineers (NACE) Society of Automotive Engineers (SAE) US Department of Defense (MIL- specs) US Federal Supply Service, GSA ("Federal" specs) Code of Federal Regulations (CFR)