| STEP |
WHO |
WHEN |
INFO TO USE |
WHAT TO DO |
RESULTS |
| STEPS 1 - 4 APPLY
ONLY TO PURCHASE ORDERS GENERATED WITHIN THE FORGING DIVISION (INCLUDING THOSE GOING TO THE
MACHINING DEPARTMENT). |
| 1 |
Shipping Clerk,
Shipping
Leadman |
When setting job up or upon
determining a job needs a subcontract service |
Jobs
Info; Process Steps; Post Production Traveler; less frequently: info received from other team members or own
observation |
If Process Steps or
Job info indicate customer requirement for subcontract work, or if parts are
found to need outside rework, notify QA Manager. |
Updated
Process Steps |
| 2 |
*Engineer or QA Manager |
If question arises as to location
of where hardness is to be checked |
Personal knowledge, print or
customer contact |
Add
depth and location of hardness to QC print; send one print to Shipping
Clerk to be attached to heat treat work order.
Formalize print per TOP-PRINT |
Location of hardness and depth
marked; one print forwarded to
Shipping Clerk; new info added to master drawing |
| 3 |
Post Forge Leadman; Shipping
Clerk |
Forgings are to be heat treated |
Process Steps,
print; notes in Jobs Info; Post Production Traveler. |
If the process plan calls for
separation by furnace lot, any reheat treated parts must be kept separated from the other
parts of the same heat code and coded differently unless all of that heat code is reheat
treated in the same furnace lot. |
Determination made on how to
handle reheat treated parts requiring separation by furnace lot |
| 4 |
QC Inspector; Post Forge team
member |
As parts are inspected after forging |
Post Production
Traveler |
Tag
containers with needed post-production steps. |
Tagged containers of inspected
parts |
| 5 |
Post Forge Leadman; Post Forge
Specialist;
Shipping
Clerk |
Time to send parts out |
Jobs
Info; Post Production Traveler; container tags; Approved Supplier List |
Choose subcontractor
from Approved Supplier List; prepare preliminary work order*; ensure parts are weighed/counted and containers are
properly tagged/marked (be sure "ready for Heat Treat" sticker is affixed to
container); add weight & count to preliminary work order. |
Subcontractor determined;
preliminary work order prepared; parts weighed and counted and containers properly
tagged/marked; weight and count added to preliminary work order |
| *The Purchase Order is
computer-generated from M2M and can only be prepared for a supplier approved for the
particular type of subcontract service. |
| REMAINING STEPS
APPLY TO PURCHASE ORDERS GENERATED FROM SHIPPING DEPARTMENT. |
| 6 |
Shipping Leadman;
Shipping
Clerk; Post Forge Supervisor |
After completing
preliminary
Purchase Order
or receiving subcontractor Purchase Order. |
Preliminary
Purchase Order
|
Complete Purchase Order and
ensure that arrangements have been made for getting parts to subcontractor. |
Parts and paperwork ready for
subcontractor |
| 7 |
QA Manager;
Shipping
Leadman;
Shipping Clerk,
|
Purchase Order is completed except for review
and approval |
Process steps; notes from Jobs;
Production and Shipping schedule; Purchase Order |
Review and approve
each Purchase Order that is sent to an outside vendor; sign, stamp or initial, and date. |
Each
Purchase Order
to an outside
vendor reviewed and approved; signed, stamped or initialed and dated |
| 8 |
Post Forge Helper or Driver |
After receiving
Purchase Order
and when truck is ready |
Container tags;
Purchase Order
|
Turn parts over to subcontractor;
have subcontractor sign
Purchase Order, keep 1 copy, give supplier 1 copy;
1 copy
placed in P.O. file. |
Parts and 1 copy of
Purchase Order
in subcontractor's hands; one copy of
Purchase Order
to Active
Purchase Order
File; one copy to
Accounts Payable
|
| 9 |
Authorized subcontractor |
Per schedule agreed
to upon accepting
Purchase Order
|
Purchase Order;
other needed info such as copy of process steps or customer spec |
Perform service ordered
(CONTACT APPROPRIATE TRINITY FORGE PERSONNEL TO RESOLVE ANY QUESTIONS
BEFORE PROCESSING PARTS). |
Processed parts returned with
tagged containers, packing slip and (if certified) 1 copy of cert |
| 10 |
Shipping Leadman; Post Forge Specialist |
When parts returned |
Container tags;
Post Production Traveler;
Certifications; copy of Purchase Order |
Ensure all parts
have been returned, all containers have been properly tagged, remove "Ready
for Heat Treat" sticker; move all parts to next area,
forward Traveler and shipping documents to the QC Post Production
Inspector for
inspection of parts. NOTE: Machined products can be easily damaged in
handling -- report any possible damage to Machining Department Supervisor and
QA Manager. |
Completed
subcontract step; parts forwarded to QC Department for
inspection |
| 11 |
QC Post Production
Inspector |
Upon receiving
notification of returned parts |
Traveler; print; any instructions from QC Supervisor |
Examine parts received to determine if they meet the requirements of the
Purchase Order; heat codes are traceable, quantities are correct, and steps
in the Traveler have not been skipped.
If parts fail inspection
pass paperwork on to
QC Supervisor
with details of the nonconformity; otherwise, pass paperwork on to
Shipping
Leadman or
Shipping
Clerk and skip Step 12. |
Inspection performed |
| 12 |
QC Supervisor; Machining Manager |
Upon notification that parts failed receiving inspection |
Inspection data; copy of Purchase Order; print; Traveler |
Have parts moved to MRB area. Make decision to scrap or rework parts; resolve any issues and forward paperwork to
Shipping
Leadman,
Shipping
Clerk. |
Decision made to scrap or rework parts; issues resolved, Paperwork forwarded to
Shipping Leadman;
Shipping
Clerk |
| 13 |
Shipping Leadman;
Shipping
Clerk |
Upon receiving
paperwork |
Returned paperwork;
white copy of
Purchase Order; Traveler |
Close Purchase
Order and print receiver, send Purchase Order and Receiver to Accounts
Payable; certs to QA Clerk. |
Computer updated; paperwork done |
| 14 |
Production Control Manager |
At least twice per week |
Orders Due List, Job Info;
Purchase Order status report in M2M |
Check through outstanding
Purchase Order
to keep up with any that are running late; involve Purchasing Manager
for any late
jobs that are 1) not easily explained, or 2) beyond 3 days late. |
No orders forgotten |
