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TOP-TFEMS: EMS Manual Maintenance & Control
REV: 10/11/02

SCOPE: This procedure covers the maintenance and control of Trinity Forge Environmental Management System (EMS). Note this manual is located on the Internet at http://www.trinityforge.net/enviromanual.htm

STEP

WHO

WHEN

INFO TO USE

WHAT TO DO

RESULTS
1 Any manager As manager deems appropriate Own judgment Notify President of need to modify EMS. Management made aware of need of possible changes to the EMS
2 President Upon receiving proposal for EMS change Proposal for EMS change Determine what, if any change is to be made to EMS; communicate changes to Audit Manager. Approved/disapproved proposal (possibly with amendments); if approved, changes to EMS Manual are conveyed to Audit Manager
3 Tops Clerk Upon receiving approved changes from President EMS Modify master EMS file (may include several changes at one time; summarize changes at the bottom of the Manual; submit hyperlink to CEO or President for review and approval of updated manual. Updated and approved EMS working draft* and summarized changes developed and submitted for executive approval
4 CEO or President Upon receiving via e-mail EMS for review and approval EMS Review each item in the EMS and verify it does reflect that changes have been according to summary; verify (possibly from own prior involvement) that these changes were made in accordance with this TOP; note any errors or comments on the EMS and take any action believed to be necessary; acknowledge EMS approval via e-mail to Audit Manager. EMS
5 Tops Clerk After securing review and approval of e-mailed EMS working draft E-mailed EMS master Verify that emailed EMS master has been reviewed and approved; pursue any action noted. Review and approval of e-mailed EMS secured
6 Tops Clerk Upon receiving notification of download of EMS accomplished EMS Finalize EMS Statement of Release; Upload EMS to the Internet; E-mail Statement of Release to all employees with network access;(possibly with TOPS update). EMS

*EMS Working Draft is kept in a computer file and uploaded as a draft on the Internet. From this file a working draft is produced for review and approval. Upon approval, this working master is changed from "draft" status.

In Steps 3-5 & 6 Who changed from Audit Manager to Tops Clerk

For information on a document or record, including definition, primary responsibility and retention, refer to the Document and Record Master List.

Documents are controlled only when viewed on-line in the original English -- printed copies or translations are not controlled documents.
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