| STEP |
WHO |
WHEN |
INFO TO USE |
WHAT TO DO |
RESULTS |
| 1 |
Any manager |
As manager or committee deems
appropriate |
Own judgment |
Notify President of need to modify TFQM. |
Management made
aware of need of possible changes to the TFQM |
| 2 |
President |
Upon receiving proposal for TFQM
change |
Proposal for TFQM change |
Determine what, if any change is
to be made to TFQM; communicate Quality Manual changes to TOPs Clerk. |
Approved/disapproved proposal
(possibly with amendments); if approved, changes to Quality Manual are
conveyed to TOPs Clerk |
| 3 |
TOPs Clerk |
Upon receiving approved changes
from President |
TFQM change |
To create the
working draft, use master TFQM file summarize changes at the bottom;
submit to QA Manager for review and approval. |
TFQM working
draft* and summarized changes developed and submitted for executive approval |
| 4 |
QA Manager |
Upon receiving working draft
TFQM for review and approval |
TFQM working draft,
including summary of
changes; own knowledge and files |
Review each item in the TFQM
working draft and
verify it does reflect changes according to summary; verify (possibly from
own prior involvement) that these changes were made in accordance with this
TOP, all standards specified in the working draft (such as ASO 9001) and
any contract or regulatory requirements; note any
errors or comments on the TFQM and take any action believed to be necessary;
acknowledge TFQM for final approval to President or CEO. |
TFQM working draft
reviewed and
approved (or appropriate action taken) and forwarded via email for final approval |
| 5 |
President (or CEO) |
Upon receiving TFQM
working draft for review and approval |
TFQM working draft, including summary of
changes; own knowledge |
Review each item for final
approval for publication; if disapproved notify QA
Manager; if approved, print a copy to become the TFQM Archive, sign and date
the copy, and forward it to the TOPs Clerk signifying final approval. |
Final approval
or disapproval of Quality Manual update; disapproval communicated to QA
Manager or approval communicated to TOPs Clerk via signed TFQM Archive |
| 6 |
TOPs Clerk |
Upon
securing signed and dated TFQM Archive from President (or CEO)” |
TFQM
Archive; TFQM working draft; TFQM Update Notification List |
Verify that TFQM Archive fully reflects TFQM working
draft and has been approved by President or CEO; mark current TFQM Master as
"obsolete" and file on computer as such; upload TFQM working draft to The
Internet as new TFQM Master, finalize Statement of Release; e-mail Statement
of Release to all employees with network access and to all customers and
regulatory agencies; copy the entire TOPs system to a CD-ROM, mark the
CD-ROM as "Copy of TOPs" and the current date, and file the CD-ROM with the
TFQM Archive File. |
TFQM with
covering Statements of Release uploaded on the Internet; employees and
interested outside parties notified of Quality Manual Update; TFQM Archive
and copy of contemporaneous TOPs filed in fire safe |
| 7 |
IT Manager |
Upon receiving Statement of
Release |
TFQM Statement of Release |
Update application system
database so that certificates of material will show latest TFQM revision
date. |
Computer system updated to reflect latest TFQM
revision on certs |
