| STEP |
WHO
|
WHEN
|
INFO TO USE
|
WHAT TO DO
|
RESULTS
|
| 1 |
Any manager |
As manager or committee deems
appropriate |
Own judgment |
Notify President of need to modify
TFQM. |
Management made aware of need of possible changes
to the TFQM |
| 2 |
President |
Upon receiving proposal for TFQM
change |
Proposal for TFQM change |
Determine what, if any change is to be made to
TFQM; communicate Quality Manual changes to TOPs
Clerk. |
Approved/disapproved proposal (possibly with
amendments); if approved, changes to Quality Manual
are conveyed to TOPs Clerk |
| 3 |
TOPs Clerk |
Upon receiving approved changes from
President |
TFQM change |
To create the working draft, use master TFQM file
summarize changes at the bottom; submit to QA Manager
for review and approval. |
TFQM working draft* and summarized changes
developed and submitted for executive
approval |
| 4 |
QA Manager |
Upon
receiving working draft TFQM for review and
approval |
TFQM working draft, including summary of changes;
own knowledge and files |
Review each item in the TFQM working draft and
verify it does reflect changes according to summary;
verify (possibly from own prior involvement) that
these changes were made in accordance with this TOP,
all standards specified in the working draft (such as
ASO 9001) and any contract or regulatory
requirements; note any errors or comments on the TFQM
and take any action believed to be necessary;
acknowledge TFQM for final approval to President or
CEO. |
TFQM working draft reviewed and approved (or
appropriate action taken) and forwarded via email for
final approval |
| 5 |
President (or CEO) |
Upon receiving TFQM working draft for review and
approval |
TFQM working draft, including summary of changes;
own knowledge |
Review each
item for final approval for publication; if
disapproved notify QA Manager; if approved, print a
copy to become the TFQM Archive, sign and date the
copy, and forward it to the TOPs Clerk signifying
final approval. |
Final
approval or disapproval of Quality Manual update;
disapproval communicated to QA Manager or approval
communicated to TOPs Clerk via signed TFQM
Archive |
| 6 |
TOPs Clerk |
Upon securing signed and dated TFQM Archive
from President (or CEO)” |
TFQM Archive; TFQM working draft; TFQM Update
Notification List |
Verify that TFQM Archive fully reflects TFQM
working draft and has been approved by President or
CEO; mark current TFQM Master as "obsolete"
and file on computer as such; upload TFQM working
draft to The Internet as new TFQM Master, finalize
Statement of Release; e-mail Statement of Release to
all employees with network access and to all
customers and regulatory agencies; copy the entire
TOPs system to a CD-ROM, mark the CD-ROM as
"Copy of TOPs" and the current date, and
file the CD-ROM with the TFQM Archive
File. |
TFQM with
covering Statements of Release uploaded on the
Internet; employees and interested outside parties
notified of Quality Manual Update; TFQM Archive and
copy of contemporaneous TOPs filed in fire
safe |
| 7 |
IT Manager |
Upon receiving Statement of
Release |
TFQM
Statement of Release |
Update
application system database so that certificates of
material will show latest TFQM revision
date. |
Computer
system updated to reflect latest TFQM revision on
certs |
