| STEP |
WHO |
WHEN |
INFO TO USE |
WHAT TO DO |
RESULTS |
| 1 |
Any manager or supervisor |
As manager or supervisor deems
necessary |
Own judgment |
Notify Training Coordinator of need to add,
modify or delete a TFTP. |
Training Coordinator notified |
| 2 |
Training Coordinator |
Upon receiving request |
TFTP change request |
Review advisability of TFTP change; if agree with
request add, modify, or delete TFTP; email changes to
TOPs Clerk. |
Agree/disagree |
| 2a |
Training Coordinator |
When do not agree with
proposal |
TFTP change request; own
knowledge |
If do not agree with requested changes, negotiate
with requester; use President as arbiter if necessary
to resolve differences. |
Differences resolved |
| 3 |
Training Coordinator |
After decision made to change
TFTP |
Details of decision |
Add, modify, or delete TFTP; email changes to
TOPs Clerk. |
Modified TFTP sent to Tops
Clerk |
| 4 |
TOPs
Clerk |
Upon receiving request |
Change request |
Create a draft of the revised TFTP; upload a
draft of the TFTP to the internet; email the Training
Coordinator with link to the proposed
TFTP. |
Draft of team position provided for
approval |
| 5 |
Training Coordinator |
Upon Receiving link to drafted
TFTP |
Draft of
TFTP |
Review TFTP; compare current TFTP to proposed
TFTP; if revision is acceptable, forward email to
Human Resources Manager. for final approval; if revision
is not acceptable, contact TOPs Clerk for any
additional changes. |
TFTP
Reviewed and Approved;
TFTP Forwarded to Human Resources Manager for
Approval |
| 6 |
Human
Resources Manager |
Upon receiving e-mail from Training
Coordinator |
Draft of
TFTP |
Review TFTP; if revision is acceptable, forward
email to TOPs Clerk; if revision is not acceptable,
contact Training Coordinator or TOPs Clerk for any
additional changes |
TFTP
reviewed and
approved |
| 7 |
TOPs
Clerk |
After receiving emailed final approval from Human
Resources Manager |
TFTP
master(s); TFTP working
master(s) |
Archive old TFTP and change "draft" of
TFTP to official TFTP; prepare update for TOPs Manual
appendices or introduction as necessary to reflect
TFTP changes. |
TFTP
file(s) updated; review
and approval obtained |
| 8 |
TOPs
Clerk |
Upon completion of new TFTP
Revisions |
Automatic notification of TOPs update; TFTP
working masters |
Update TFTP revision history with noted changes
in each TFTP; upload changed to the Internet Prepare
Statement of Release and route via e-mail to all
employees with network access. |
Statement of Release published; updated TFTP
uploaded to the Internet |
| 9 |
Anyone (especially managers or
supervisors) |
Upon receiving TFTP Statement of
Release |
TFTP
Statement of Release; own
judgment |
Review TFTP change(s) to determine who, if
anyone, in department needs to be aware of the change
and inform them as appropriate. |
All team members kept apprised of TOPs changes
affecting their jobs |
| 10 |
Training Coordinator |
Upon receiving TFTP Statement of
Release |
TFTP changes |
Review for any Training Modules that may be
affected by any changes to TFTP (see TFTMM). |
Review made for any Training Modules that would
be affected by the changes |
