| STEP |
WHO |
WHEN |
INFO TO USE |
WHAT TO DO |
RESULTS |
| 1 |
Any manager or supervisor |
As manager or supervisor deems necessary |
Own judgment |
Notify Training Coordinator of
need to add, modify or delete a TFTP. |
Training Coordinator notified |
| 2 |
Training Coordinator |
Upon receiving request |
TFTP change request |
Review advisability
of TFTP change; if agree with request add, modify, or delete TFTP;
email changes to TOPs Clerk. |
Agree/disagree |
| 2a |
Training Coordinator |
When do not agree with proposal |
TFTP change request; own knowledge |
If
do not agree with requested changes,
negotiate with requestor; use President as arbiter if necessary to resolve
differences. |
Differences resolved |
| 3 |
Training Coordinator |
After decision made to change TFTP |
Details of decision |
Add, modify, or delete TFTP; email changes to TOPs Clerk. |
Modified TFTP sent to Tops Clerk |
| 4 |
TOPs Clerk |
Upon receiving request |
Change request |
Create a draft of
the revised TFTP; upload a draft of the TFTP to the internet; email the Training Coordinator with link to the proposed TFTP. |
Draft of team
position provided for approval |
| 5 |
Training Coordinator |
Upon Receiving link
to drafted TFTP |
Draft of TFTP |
Review TFTP; compare
current TFTP to proposed TFTP; if revision is acceptable, forward email to
Human Resources Mgr. for final approval; if revision is not acceptable, contact TOPs Clerk
for any additional changes. |
TFTP
Reviewed and Approved; TFTP Forwarded to Human Resources Manager for
Approval |
| 6 |
Human Resources Manager |
Upon receiving
e-mail from Training Coordinator |
Draft
of TFTP |
Review TFTP; if revision is acceptable, forward email to
TOPs Clerk; if revision is not acceptable, contact
Training Coordinator or TOPs Clerk for any additional changes |
TFTP
reviewed and
approved |
| 7 |
TOPs Clerk |
After receiving
emailed final approval from Human Resources Manager |
TFTP
master(s); TFTP working master(s) |
Archive old TFTP
and change "draft" of TFTP to official TFTP; prepare update for TOPs Manual
appendices or introduction as necessary to reflect TFTP changes. |
TFTP file(s)
updated; review and approval obtained |
| 8 |
TOPs Clerk |
Upon completion of new
TFTP Revisions |
Automatic notification of TOPs
update; TFTP working masters |
Update TFTP revision history with noted changes in each
TFTP; upload changed to the
Internet Prepare Statement of Release and
route via e-mail to all employees with network access. |
Statement of Release published;
updated TFTP uploaded to the Internet |
| 9 |
Anyone (especially managers or supervisors) |
Upon receiving TFTP
Statement of
Release |
TFTP
Statement of Release; own
judgment |
Review TFTP
change(s) to determine
who, if anyone, in department needs to be aware of the change and inform them as
appropriate. |
All team members kept apprised of
TOPs changes affecting their jobs |
| 10 |
Training Coordinator |
Upon receiving TFTP Statement of Release |
TFTP changes |
Review for any Training Modules that may be affected by any changes to TFTP
(see
TFTMM). |
Review made for any Training Modules that would be affected by the changes |