| STEP |
WHO |
WHEN |
INFO TO USE |
WHAT TO DO |
RESULTS |
| 1 |
Any manager or TOPs Champion* |
As manager or TOPs Champion
recognizes a need to add, modify, or delete a TOP |
Own judgment, Corrective Action Report; team member suggestion or
other source |
Notify TOPs Clerk to add,
modify or delete a TOP by email and a marked-up copy of current TOP. |
TOPs Clerk notified |
| 2 |
TOPs Clerk |
Upon receiving request |
Trinity Forge Quality Manual, ISO-9001:2000, AS9100; change request |
Review
TOP change; if not in agreement with proposal, negotiate with requester, if necessary using
President as arbiter to resolve differences; create a draft of the revised
TOP; identify changes by noting for the Statement of Release;
email the TOPs Champion with
drafted Statement of Release as well as links to the current and proposed
TOP. |
TOP change
reviewed; draft of changes submitted for approval |
| 3 |
TOPs Champion |
Upon Receiving drafted TOP |
E-Mail; draft of TOP |
Review TOP; compare
current TOP to proposed TOP; review for Team
Positions and Training Modules that may be affected by the changes; if revision is acceptable or if revision is not acceptable, contact TOPs Clerk
for any additional changes. TOPs Clerk will make changes and forward to Training Coordinator to review for Team Position
changes and Training Modules that may need updating.
NOTE: No TOP will be kept in
draft form for more than one month. |
TOP
reviewed and approved; TOP Forwarded to Training
Coordinator for review |
|
4 |
Training Coordinator |
Upon Receiving drafted TOP |
E-Mail; draft of TOP |
Review TOP; compare current TOP
to proposed TOP; review Team Position and Training Modules that
may be affected; if required make changes to Team Positions and update Training Modules; contact TOPs Clerk for any additional changes; if
revision is acceptable forward to President for Final Approval. |
TOP reviewed; changes made if
required; TOP forwarded to President for Final Approval |
| 5 |
President |
Upon
receiving e-mail from Training Coordinator |
E-Mail;
draft of TOP |
Review TOP; if revision is acceptable, forward email to
TOPs Clerk; if revision is not acceptable, contact TOPs Champion
or TOPs Clerk for any additional changes. |
TOP
reviewed and approved by President |
| 6 |
TOPs Clerk |
After receiving
emailed approval from President |
TOP master(s); TOP working
master(s) |
Archive
old TOP and change draft of TOP to official TOP; Prepare update for TOPs
appendices or introduction as necessary to reflect TOP changes. |
TOPs file(s)
updated; review and approval obtained |
| 7 |
TOPs Clerk |
Upon completion of new TOPs
revisions |
Automatic notification of TOPs
update; TOP working masters |
Update TOPs
revision history with noted changes in each TOP; upload changes to the
Internet. Prepare Statement of Release and route via e-mail to all
employees with network access; save copy of Statement
of Release to TOP Release File. |
Statement of Release published;
updated TOP uploaded to the Internet |
| 8 |
Anyone (especially managers) |
Upon receiving TOPs Statement of
Release |
TOP Statement of Release; own
judgment |
Review TOP change(s) to determine
if anyone in department needs to be aware of the change and inform them as
appropriate. |
All team members kept appraised of
TOP changes affecting their jobs |
